Automated iClassPro Sibling Discount Drafts
When a new student is added to iClassPro under a family that already has an active enrollment, WebRun checks the household for how many siblings are enrolled, calculates the discount your policy allows, drafts a confirmation email explaining the new rate for the family in Gmail, and pings billing on Telegram to apply the adjustment.
How do I automatically catch sibling discounts when a second child enrolls?
WebRun checks iClassPro whenever a new student joins a family with an active enrollment, calculates the sibling discount your policy allows, and drafts a confirmation email explaining the new rate in Gmail. It also pings billing on Telegram to key in the adjustment, so every eligible family gets a fast, accurate discount without anyone billing an account by mistake.
- Sibling discounts are caught the moment a second child enrolls
- Families get an accurate rate explanation before their next invoice
- No discount is applied to billing without a staff member confirming it
Built for ninja warrior gyms · obstacle training gyms · gym billing staff · front desk managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - check the household for active enrollments
iclasspro.com
WebRun opens iClassPro to check the household for active enrollments. - Open iClassPro when a new student is added and check for other active enrollments under the same family account
- Count how many siblings are currently enrolled and calculate the discount your policy allows
- Capture the family contact, student names, and the new adjusted rate
Done when Every newly eligible family has its sibling count and adjusted rate calculated.
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2
Gmail - draft a discount confirmation for the family
gmail.com
WebRun opens Gmail to draft a discount confirmation for the family. - Draft a confirmation email to the family explaining the sibling discount and the new adjusted rate
- Note the effective date the discount will start
- Save the email as a draft. Do not send until billing reviews it
Done when A discount confirmation draft is ready in Gmail for every newly eligible family.
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3
Telegram - alert billing to apply the adjustment
telegram.org
WebRun opens Telegram to alert billing to apply the adjustment. - Post an alert to the billing channel naming the family and the adjusted rate to key in
- Include a link to the family's account in iClassPro
- Mark the alert resolved once billing confirms the adjustment was applied
Done when Billing has an actionable Telegram alert to apply the sibling discount.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it apply the discount to the account automatically?
No. WebRun calculates the eligible discount and drafts the family email and the billing task, but a staff member applies the actual rate change in iClassPro. Nothing is billed automatically.
Will it email the family without billing reviewing it first?
No. The confirmation email is drafted in Gmail and left unsent. Billing reviews the rate and sends it themselves, so families never get a discount email WebRun wrote on its own.
How does it calculate the discount amount?
You set your sibling discount policy, for example a percentage off for each additional child, when you configure the workflow, and WebRun applies that same rule to every household.
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