Automated iClassPro Equipment Safety Checklists
Every morning before opening, WebRun opens iClassPro to see which areas and equipment the day's classes will use, builds a pre-open safety checklist in Google Sheets covering mats, pits, and rigging for those areas, and pings staff on Telegram if any item is still unchecked as the first class approaches.
How do I make sure mats and equipment get checked before my ninja gym opens?
WebRun reads iClassPro's schedule each morning to see which areas and equipment the day's classes will use, builds a pre-open safety checklist in Google Sheets covering mats, pits, and rigging, and pings staff on Telegram if anything is still unchecked as the first class approaches. Staff still do the physical inspection. WebRun only tracks that it happened.
- The checklist matches exactly what today's classes will use
- Staff get a Telegram nudge before the first class if anything is unchecked
- Nothing about physical inspection is skipped, WebRun only tracks completion
Built for ninja warrior gyms · obstacle training gyms · gym safety managers · opening shift staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - read the day's scheduled classes and areas in use
iclasspro.com
WebRun opens iClassPro to read the day's scheduled classes and areas in use. - Open iClassPro and read the day's full class schedule
- Identify which areas, apparatus, and equipment each scheduled class will use
- Note the first class start time for the day
Done when Every area and piece of equipment in use today is identified with the first class start time.
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2
Google Sheets - build the pre-open safety checklist
google.com
WebRun opens Google Sheets to build the pre-open safety checklist. - Build today's checklist with one row per area or equipment item that needs a pre-open check
- Include standard checks such as mat placement, pit foam levels, and rigging or bar condition
- Leave a status column open for staff to mark each item checked
Done when Today's checklist is ready in Google Sheets with every area needing a check listed.
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3
Telegram - alert staff to unfinished checklist items
telegram.org
WebRun opens Telegram to alert staff to unfinished checklist items. - Post the checklist link to the staff Telegram channel at the start of the shift
- Check the sheet 30 minutes before the first class and alert staff to any item still unchecked
- Send a final alert if an item remains unchecked when the first class is due to start
Done when Staff have been alerted to any unchecked safety item before the first class starts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this replace a human safety inspection?
No. WebRun builds the checklist and tracks whether each item was marked checked, but a staff member still has to physically inspect the mats and equipment. It is a reminder system, not an inspector.
What happens if an item is still unchecked at opening?
WebRun sends a Telegram alert to staff 30 minutes before the first class and again if the item is still unchecked when it is due to start, so nothing gets missed in the opening rush.
How does it know which equipment to include each day?
It reads the day's class schedule in iClassPro and includes only the areas and apparatus those classes will actually use, so the checklist matches what is open that day.
Related templates
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