Automated Canva Brand Template Batches
Every Monday, WebRun opens Canva, takes this week's caption list, creates one design per caption from your brand template, saves each into the week's folder as an unpublished draft, writes the design links back into Google Sheets, and sends you a WhatsApp note that the batch is ready to review.
How do I turn a list of captions into on-brand social drafts?
Every Monday WebRun opens Canva, takes this week's caption list, and creates one design per caption from your brand template. It saves each into the week's folder unpublished, writes the design links back into Google Sheets, and sends a WhatsApp note, so you start the week reviewing drafts instead of building them.
- Monday opens with a folder of drafts instead of a blank template
- Every draft uses the same brand template, fonts and colours
- Captions that will not fit are flagged before design time is spent on them
Built for social media managers · small marketing teams · agencies · solo founders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.canva.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Canva - fill the brand template
canva.com
WebRun opens Canva to fill the brand template. - Open Canva and the brand template you use for this channel
- Create one design per caption on this week's list, dropping the text into the same fields each time and keeping the brand kit fonts and colours
- Save every design into the week's folder and leave it unpublished, with nothing scheduled or shared
Done when Every caption on the list has a saved, unpublished design in the week's folder.
-
2
Google Sheets - log the design links
google.com
WebRun opens Google Sheets to log the design links. - Write the design link back onto the caption row and mark it drafted
- Flag any caption that was too long for the template or missing an image
- Keep a count of drafts made this week next to the weeks before it
Done when Every caption row has either a design link or a flagged reason.
-
3
WhatsApp - tell you the batch is ready
whatsapp.com
WebRun opens WhatsApp to tell you the batch is ready. - Send yourself a note with the number of drafts ready and the folder link
- List any caption that could not be laid out, with the reason
- Keep it internal. WebRun never publishes, schedules, or shares a design
Done when You know the batch is ready and what needs a second look.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish or schedule the designs?
No. Every design is saved unpublished in your folder. Publishing, scheduling and sharing stay with you, so nothing reaches an audience without your click.
Will the drafts stay on brand?
Yes. WebRun works from your existing brand template and brand kit, dropping the caption into the same fields each time. It does not invent layouts, fonts, or colours.
What if a caption does not fit the template?
That row is flagged rather than squeezed in. You get the caption and the reason in the WhatsApp note, so you can shorten it or pick another layout.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.