Automated Artlist License Usage Tracking
Every Monday, WebRun checks your Artlist account for music and footage downloaded that week, logs each one to a running Google Sheet with its license type and project tag, and updates the matching project's Notion page with the assets it uses.
How do I track which Artlist licenses my team is using on which projects?
WebRun checks your Artlist account every Monday for music and footage downloaded that week, logs each one to a running Google Sheet with its license type and project tag, and updates the matching project's Notion page with the assets it uses, so every video's licensing stays easy to prove.
- Every downloaded track or clip has a license record on file
- Projects reference their licensed assets in one Notion page
- Audits go faster with a searchable, dated license log
Built for Video editors · content studios · YouTube creators · marketing teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
artlist.ioin a real browser with your saved login - no setup, no API keys. -
1
Artlist - check this week's downloads
artlist.io
WebRun checks this week's downloads in Artlist. - Open the account's download history
- List every track and footage clip downloaded this week
- Note the license type and project tag for each
Done when Every download this week is listed with its license type.
-
2
Google Sheets - log each license
google.com
WebRun logs each license in Google Sheets. - Add a row per downloaded asset to the license tracker
- Include the download date, license type, and project
- Keep a running history for audits
Done when This week's licenses are logged in the tracker.
-
3
Notion - keep the project reference
notion.so
WebRun keeps the project reference in Notion. - Update the project's reference page with the assets used
- Link back to the Sheets row for the license details
- Note which final video each asset ended up in
Done when Each project's Notion page lists the licensed assets it uses.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it download music or footage on its own?
No. WebRun only logs assets your team has already downloaded through Artlist. It never pulls new tracks or spends license credits itself.
Why keep a separate license log?
So you can show exactly which license covers a track or clip in any published video, without digging back through account history months later.
Can it separate music from footage licenses?
Yes. Each row in the tracker notes whether the asset is a music track or a footage clip, so the two stay easy to filter.
Related templates
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