Prep every Workday new hire before day one
Every morning, WebRun opens Workday, finds new hires starting within the next 2 weeks, schedules IT and facilities prep tasks on Google Calendar, and drafts a WhatsApp welcome message for HR to review and send before their first day.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I prep a new Workday hire before their first day?
WebRun preps every Workday new hire before day one. Each morning it finds hires starting within 2 weeks, schedules IT and facilities prep on Google Calendar, and drafts a WhatsApp welcome message for HR to review and send. Equipment and desk setup are ready, and no message goes out unchecked.
- IT and facilities get a dated prep task before every start date
- HR gets a ready to send welcome message, not a blank page
- Start date changes update the checklist without manual rework
Built for HR onboarding teams · IT provisioning · facilities teams · People operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
workday.comin a real browser with your saved login - no setup, no API keys. -
1
Workday - find upcoming start dates
workday.com
WebRun opens Workday to find upcoming start dates. - Open Workday and find new hires starting within the next 2 weeks
- Capture role, department, manager, and equipment needs
- Note which pre boarding fields are already complete
Done when Every new hire starting within 2 weeks has their prep details captured.
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2
Google Calendar - schedule IT and facilities prep
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to schedule IT and facilities prep. - Add an IT equipment prep task dated before the start date
- Add a facilities or desk setup task for the same window
Done when IT and facilities each have a dated prep task for every upcoming hire.
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3
WhatsApp - draft a welcome message for HR to send
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to draft a welcome message for HR to send. - Draft a short welcome message with the start date and first day details
- Queue it for HR to review
- Never send the welcome message without HR's approval
Done when A ready to send welcome message is waiting for HR for every upcoming hire.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun message the new hire before HR approves it?
No. It only drafts the WhatsApp welcome message and queues it for HR to review. Nothing sends to the new hire without that approval.
What does the calendar prep cover?
IT equipment setup and facilities or desk arrangements, dated ahead of the start date so both teams have time to prepare.
What if a start date moves?
The next morning's run rereads Workday, so the calendar tasks and draft message update to match the new date automatically.
Related templates
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