Automated RightEye Athlete Intake Setup
Whenever an athlete submits your intake form, WebRun opens Typeform, reads their name, sport, age, and goals, creates or matches their profile in RightEye ready for a Sports Vision EyeQ baseline, and appends a clean row to your intake tracking sheet in Google Sheets.
How do I automatically turn athlete intake forms into RightEye baseline assessments?
WebRun turns every new Typeform intake into a ready athlete. It reads the athlete's sport, age, and goals, creates or matches their profile in RightEye with a Sports Vision EyeQ baseline queued, and logs a clean row in Google Sheets, so each new athlete arrives set up to assess with no manual data entry.
- Every new athlete has a RightEye profile ready before their first session
- Intake data lands in RightEye and the roster sheet with zero manual entry
- Duplicate profiles are avoided by matching on name in RightEye first
Built for sports vision clinics · athletic performance centers · optometry practices · vision training coaches
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
admin.typeform.comin a real browser with your saved login - no setup, no API keys. -
1
Typeform - read new athlete intake
typeform.com
WebRun opens Typeform to read the new athlete intake. - Open Typeform and read the newest athlete intake response
- Capture the athlete's name, sport, position, age or grade, and stated goals
- Note the referring coach or program and preferred assessment location
- Flag any response missing a required field so staff can follow up
Done when The new intake is read with athlete details, sport, and goals captured.
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2
RightEye - set up profile and baseline
righteye.com
WebRun opens RightEye to set up the profile and queue the baseline. - Open RightEye and search for the athlete to avoid creating a duplicate
- Create the athlete profile with their sport, age band, and goals if none exists
- Queue a Sports Vision EyeQ assessment so the baseline is ready to run at the next session
- Confirm the profile is saved and tagged to the right program or team
Done when The athlete has a RightEye profile with a Sports Vision EyeQ baseline queued.
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3
Google Sheets - log the intake roster
google.com
WebRun opens Google Sheets to log the intake roster. - Open the intake tracking sheet in Google Sheets
- Append a row with the athlete's name, sport, intake date, and referring coach
- Mark the baseline status as Queued and leave the assessment date blank
- Skip athletes who already appear in the sheet to keep the roster clean
Done when The intake sheet has one accurate row per new athlete with baseline status Queued.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message the athlete or their family?
No. This workflow is internal setup only. WebRun creates the RightEye profile and logs the intake sheet, and never emails or texts the athlete or family on its own.
Will it create duplicate athlete profiles in RightEye?
No. WebRun searches RightEye by name first and only creates a profile when no match exists, so re-submitted or repeat intakes update the existing athlete instead of duplicating them.
What if an intake is missing key details?
WebRun flags any intake missing a required field and notes it in the sheet, so your staff can follow up before the athlete arrives rather than assessing on incomplete information.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.