Automated SmartDraw Diagram Gap Checking
Every Monday, WebRun opens SmartDraw, checks which process, org chart, and floor plan diagrams currently exist and when each was last updated, checks the Trello checklist of diagrams the operations team requires on file, flags anything missing or not updated in the last quarter, and messages the ops lead a WhatsApp status update, so documentation gaps get caught before an audit finds them first.
How do I know if my SmartDraw diagram library is missing anything required?
WebRun checks the SmartDraw diagram library every Monday against a Trello checklist of required process and org diagrams, flags anything missing or not updated in the last quarter, and messages the ops lead a WhatsApp status update. Documentation gaps get caught on a schedule instead of surfacing during an audit.
- Missing required diagrams get caught weekly, not during an audit
- Outdated diagrams get flagged before they mislead someone
- The ops lead gets one WhatsApp status instead of auditing by hand
Built for operations teams · compliance teams · IT documentation teams · facilities managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.smartdraw.comin a real browser with your saved login - no setup, no API keys. -
1
SmartDraw - check the diagram library
- Open SmartDraw and list current diagrams with their last updated date
- Group by type, such as process, org chart, or floor plan
- Note which project or department each belongs to
Done when The current diagram library has been checked.
-
2
Trello - reconcile against the required list
trello.com
WebRun opens Trello to reconcile against the required list. - Check the Trello checklist of diagrams the operations team requires on file
- Flag any required diagram missing from SmartDraw
- Flag any existing diagram not updated in the last quarter
Done when It is reconciled against the required Trello checklist.
-
3
WhatsApp - message a status update
whatsapp.com
WebRun opens WhatsApp to message a status update. - Message the ops lead a WhatsApp status update on what is missing or outdated
- List missing diagrams first, then outdated ones
- Keep the message internal and factual
Done when The ops lead has this week status by WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it create the missing diagrams itself?
No. WebRun only flags which required diagrams are missing or outdated. Creating or updating them stays a manual task inside SmartDraw.
How is the required diagram list decided?
It comes from the Trello checklist your operations team maintains. WebRun only checks SmartDraw against whatever that checklist currently says is required.
What counts as outdated?
Any existing diagram not updated in the last quarter. It still counts as present, just flagged for a refresh.
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