Automated Rippling Onboarding Checklists
Every morning, WebRun opens Rippling, finds employees whose start date falls in the next fourteen days, reads which onboarding items are still outstanding for each, creates or updates a Trello card per hire with those items as a checklist, and drafts the hiring manager a WhatsApp note about anything blocking day one.
How do I make sure every new hire is ready before their start date?
WebRun opens Rippling every morning, finds employees starting within fourteen days, and reads which onboarding items are still outstanding for each. It builds a Trello card per hire with those items as a checklist and drafts the hiring manager a WhatsApp note about anything blocking day one.
- Outstanding onboarding items surface two weeks before the start date
- Every hire has one Trello card that matches Rippling exactly
- Managers get told about blockers instead of discovering them on day one
Built for HR teams · people operations · hiring managers · growing startups
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.rippling.comin a real browser with your saved login - no setup, no API keys. -
1
Rippling - find new hires starting soon
rippling.com
WebRun opens Rippling to find new hires starting soon. - Open Rippling and go to your people list
- Filter to employees with a start date in the next 14 days
- For each hire capture the name, role, manager, start date, and location
- Note which onboarding items are still outstanding, such as unsigned documents, missing details, or pending device and app assignments
Done when Every hire starting in the next two weeks has an outstanding-items list.
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2
Trello - open an onboarding card per hire
trello.com
WebRun opens Trello to open an onboarding card per hire. - Open your onboarding board in Trello
- Create a card per new hire named for the person and their start date, or update the existing card
- Add each outstanding Rippling item as a checklist entry
- Tick items that are now complete and set the card due date to the start date
- Move cards for hires who have already started into the done list
Done when Each upcoming hire has one Trello card whose checklist matches Rippling.
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3
WhatsApp - flag blockers to the manager
whatsapp.com
WebRun opens WhatsApp to flag blockers to the manager. - Draft the hiring manager a short note per hire listing what is still outstanding
- Say how many days remain until the start date
- Leave the message unsent for you to review and send
- Never message a new hire directly
Done when A ready-to-send note for each manager sits in WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message the new hire?
No. WebRun only drafts a note for the internal hiring manager, and even that is left unsent for you to approve. It never contacts the new employee directly.
Does it change anything in Rippling?
No. WebRun reads the people list and the outstanding onboarding items. It never edits an employee record, assigns a device, or approves a document in Rippling.
What happens when an item gets completed?
The next morning WebRun ticks that item on the Trello checklist, because it re-reads the live status in Rippling on every run rather than trusting yesterday's card.
Related templates
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