Automated ManageEngine Asset Renewal Reminders
Every Monday, WebRun opens ManageEngine ServiceDesk Plus, checks tracked assets for warranties or licenses expiring in the next 30 days, adds a renewal reminder event to Google Calendar for each, and pings the IT asset manager on WhatsApp with the full list.
How do I track upcoming warranty and license renewals in ManageEngine ServiceDesk Plus?
WebRun checks ManageEngine ServiceDesk Plus every Monday for tracked assets with a warranty or license expiring within 30 days, books a Google Calendar reminder 14 days ahead of each, and sends the IT asset manager the full list on WhatsApp. This keeps renewals from being missed without anyone needing to review the asset inventory by hand every week.
- Warranty and license renewals get a calendar reminder 14 days ahead
- Asset managers get one weekly list instead of checking the inventory manually
- Nothing expires unnoticed between quarterly asset reviews
Built for IT asset managers · IT operations teams · procurement teams · enterprise IT departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.manageengine.comin a real browser with your saved login - no setup, no API keys. -
1
ManageEngine ServiceDesk Plus - find assets expiring soon
manageengine.com
WebRun opens ManageEngine ServiceDesk Plus to find assets expiring soon. - Open ServiceDesk Plus and check the asset inventory for warranty and license end dates
- Capture every asset expiring within the next 30 days
- Note the asset owner and asset tag for each
Done when Every asset expiring in the next 30 days is listed with its details.
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2
Google Calendar - add the renewal reminder
calendar.google.com
WebRun opens Google Calendar to add the renewal reminder. - Open the IT asset management Google Calendar
- Add a renewal reminder event 14 days before each asset's expiration date
- Include the asset tag and owner in the event details
Done when A renewal reminder exists on the calendar for every expiring asset.
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3
WhatsApp - alert the asset manager
whatsapp.com
WebRun opens WhatsApp to alert the asset manager. - Message the IT asset manager the full list of assets expiring this month
- Include the asset tag, owner, and expiration date for each
- Send this only to your own asset manager, this is an internal list
Done when The asset manager has this week's expiring-asset list in WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun renew the warranty or license itself?
No. It only tracks expiration dates and reminds your team. Actually renewing or purchasing anything is a decision your asset manager makes and executes.
How far ahead does it warn about an expiration?
It surfaces anything expiring within 30 days each Monday, and books the calendar reminder 14 days before the actual expiration date.
Does the WhatsApp alert go to anyone outside the company?
No. It goes only to your own IT asset manager's number. WebRun never contacts a vendor or a customer as part of this workflow.
Related templates
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