Automated Icons8 License Coverage Checks
Every Monday, WebRun signs in to Icons8, reads the current plan, the seats in use, and the icons and sets your team downloaded, compares them against what the license actually covers, adds a review slot to Google Calendar, and sends the gaps to WhatsApp.
How do I check the icons we use are covered by our license?
Every Monday WebRun signs in to Icons8, reads your current plan and seat count, and checks the icons your team downloaded for the work going live. WebRun flags anything the plan does not cover, adds a review slot to Google Calendar, and sends the list to WhatsApp.
- License gaps surface before the work ships, not after
- Every flagged asset names the person who downloaded it
- The plan renewal date is visible weeks before it lapses
Built for design leads · brand teams · marketing operations · agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
icons8.comin a real browser with your saved login - no setup, no API keys. -
1
Icons8 - check downloads against the plan
icons8.com
WebRun opens Icons8 to check downloads against the plan. - Sign in to your Icons8 account and read the plan you are on and how many team seats it includes
- List the icons, sets, and collections downloaded by the team in the last week and who took them
- Compare each download against what the current plan covers, and note anything that would need attribution or a higher tier
- Note the plan's renewal date so a lapse never catches a live project
- Change nothing on the account. WebRun reads the plan and reports, it never upgrades or buys
Done when Every download from the week is marked as covered or needing attention.
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2
WhatsApp - send the coverage gaps
whatsapp.com
WebRun opens WhatsApp to send the coverage gaps. - Message the internal design group with only the items that need attention
- Name the asset, who downloaded it, and what the plan would need to cover it
- Say clearly when the week is clean, so a silent week is never mistaken for a missed run
Done when The design team has this week's coverage gaps in WhatsApp.
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3
Google Calendar - book the review slot
calendar.google.com
WebRun opens Google Calendar to book the review slot. - Add a short private review slot on your own calendar whenever gaps were found
- Put the flagged assets and the plan renewal date into the event notes
- Invite nobody. Any invitation to a colleague is drafted and left for you to send
Done when A review slot exists on your calendar for any week with coverage gaps.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it upgrade the plan or buy a license for me?
No. WebRun reads the plan and the downloads and reports the gaps. Upgrading, buying seats, or renewing is always a purchase you make yourself.
Is this legal advice about licensing?
No. WebRun compares your downloads against the plan shown on your own account and flags what looks uncovered, so your team can check the terms before shipping.
Can it cover a whole team rather than one designer?
Yes. On a team account it reads every member's downloads and names the person beside each flagged asset, so the gap goes to whoever created it.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.