Automated Hotels.com Cancellation Deadlines
Every morning, WebRun signs in to Hotels.com, opens every upcoming booking, reads the check in date and the cancellation policy, works out the last day each stay can be cancelled without a charge, cards the countdown in Trello, and warns you on WhatsApp while cancelling is still free.
How do I get reminded before a hotel free cancellation deadline?
WebRun signs in to Hotels.com every morning, reads every upcoming booking, and finds the last day each one can still be cancelled free of charge. It cards the deadline in Trello and warns you on WhatsApp while cancelling is still free. WebRun never cancels a booking itself.
- You hear about a deadline while cancelling is still free
- Every booking carries its own dated card and countdown
- Non-refundable stays are labelled, so expectations are clear
Built for frequent travellers · travel planners · executive assistants · small business travel
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hotels.com/user/loginin a real browser with your saved login - no setup, no API keys. -
1
Hotels.com - read bookings and policies
- Sign in to Hotels.com and open your list of upcoming bookings
- For each booking, read the property, the itinerary number, the check in date, and the cancellation policy
- Work out the last date the stay can still be cancelled without a charge, and how many days are left
- Read the bookings only. Never cancel, change, or rebook a reservation
Done when Every upcoming booking has a free cancellation date and a days-remaining count.
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2
Trello - card the countdown
trello.com
WebRun opens Trello to card the countdown. - Open your travel board in Trello and keep one card per booking
- Set the card due date to the free cancellation deadline and write the property, dates, and itinerary number in the description
- Move cards into a warning list once they fall inside your alert window
Done when Every booking has a Trello card due on its free cancellation date.
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3
WhatsApp - warn you in time
whatsapp.com
WebRun opens WhatsApp to warn you in time. - Message you when a booking is within the warning window you set, for example three days out
- Say which property, which dates, and exactly how long is left to cancel free
- Say nothing on the mornings when no deadline is close
Done when You have been warned about every deadline landing inside the window.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it cancel a booking for me?
No. WebRun only reads your bookings and warns you before the free cancellation window closes. Cancelling or changing a reservation is always your decision and your click.
How far ahead does it warn me?
You choose the window, for example three days before the deadline. WebRun checks every booking each morning and messages you as soon as one falls inside it.
What about non-refundable bookings?
They are listed on the Trello card as non-refundable with no countdown, so you can see at a glance which stays have no free cancellation window at all.
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