Retire sales content before it goes out of date
Every Monday, WebRun opens Highspot, finds items past their review date or expiring in the next 30 days, notes each owner and last update, builds a review board in Notion, and posts your enablement WhatsApp group a short list of what needs refreshing this week.
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How do I keep sales enablement content from going out of date?
WebRun opens Highspot every Monday and finds content expiring within 30 days or already past its review date. It records each item with its owner, last update, and recent usage on a Notion review board, then posts your enablement WhatsApp group the short list of what to refresh this week.
- Expiring collateral is caught 30 days before reps are still pitching it
- Every stale item has a named owner on the Notion board
- Low usage content gets retired instead of quietly ageing
Built for sales enablement teams · product marketing · revenue operations · B2B sales leaders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.highspot.comin a real browser with your saved login - no setup, no API keys. -
1
Highspot - find expiring and stale content
highspot.com
WebRun opens Highspot to find expiring and stale content. - Sign in to Highspot and open your content spots
- Capture every item with an expiry date inside 30 days or a review date already past
- Record the title, spot, owner, last updated date, and recent usage for each
Done when Every expiring or overdue item is listed with its owner and last update.
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2
Notion - build the review board
notion.so How to Automate Notion
WebRun opens Notion to build the review board. - Add or update one Notion row per item on the review board
- Fill in owner, spot, expiry date, last updated, and recent usage so low value items are easy to retire
- Move anything refreshed since last week into Done and sort the rest by expiry date
Done when The Notion review board lists every item needing attention, sorted by expiry.
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3
WhatsApp - tell enablement what needs a refresh
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to tell enablement what needs a refresh. - Post a short summary to your enablement WhatsApp group with the count expiring this month
- Name the owners with the most items waiting and link to the Notion board
- Flag anything already past its expiry date so it can be pulled from the pitch decks
Done when Enablement has this week's refresh list and the link to the board.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it unpublish or delete content in Highspot?
No. WebRun only reads your Highspot library and reports what is ageing. Archiving, unpublishing, or replacing an item is always a decision an owner makes inside Highspot.
Does it message the content owners directly?
No. It posts one internal summary to your enablement WhatsApp group and builds the Notion board. Chasing an individual owner stays your call.
How does it decide something is stale?
It uses the expiry and review dates already set in Highspot, plus the last updated date and recent usage, so low usage items with old dates rise to the top of the queue.
Related templates
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