Automated Getty Images License Expiry Alerts
Every Monday, WebRun checks your Getty Images account for licensed downloads whose usage rights are nearing their end date, adds a calendar reminder two weeks ahead of each expiry, and messages the account lead on WhatsApp with which images and campaigns need a renew or retire decision.
How do I track when my Getty Images licenses are about to expire?
WebRun checks your Getty Images account every week for licensed downloads whose usage rights are nearing their end date. It adds a calendar reminder two weeks ahead of each expiry and messages the account lead on WhatsApp with which images and campaigns are affected, so nothing gets used past its license by accident.
- No image gets used past its license without warning
- The account lead gets a decision point two weeks before expiry
- Every expiring license lands on the calendar automatically
Built for Marketing teams · brand managers · agencies · publishers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.gettyimages.comin a real browser with your saved login - no setup, no API keys. -
1
Getty Images - check licensed downloads for expiring rights
gettyimages.com
WebRun checks licensed downloads for expiring rights. - Open the account's download and license history
- Check each license's usage term and end date
- List any license expiring in the next 30 days
Done when Every license expiring within 30 days is listed with its end date.
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2
Google Calendar - add the expiry deadline
calendar.google.com
WebRun adds the expiry deadline to Google Calendar. - Add a reminder on each license's expiry date
- Include which images and which campaign it covers
- Set it two weeks ahead so there's time to renew or replace
Done when Every expiring license has a calendar reminder set.
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3
WhatsApp - message the account lead
whatsapp.com
WebRun messages the account lead on WhatsApp. - Message the account lead with the week's expiring licenses
- Name the images and where they're currently in use
- Ask them to confirm renew or retire
Done when The account lead has this week's expiring licenses and a decision to make.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it renew or purchase licenses automatically?
No. WebRun only flags licenses nearing their end date. Renewing, replacing, or letting a license lapse stays your decision, made after the WhatsApp message.
How far ahead does it warn you?
It flags any license expiring within 30 days and sets the calendar reminder two weeks out, so there's real time to act before an image falls out of rights.
What happens if we're still using an image after its license ends?
That's exactly what this catches: the reminder fires before the end date so you can renew or swap the image before it's used out of license.
Related templates
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