Automated FREE NOW Receipt Chase Reminders
Every Monday, WebRun checks your team's FREE NOW rides from the past week, cross-checks them against submitted expense receipts, logs any gap to Trello, and sends a friendly WhatsApp reminder to whoever still owes a receipt.
How do I chase employees who haven't submitted FREE NOW ride receipts?
WebRun checks your team's FREE NOW rides every Monday, cross-checks them against submitted expense receipts, and logs any gap to Trello. It sends a friendly WhatsApp reminder to whoever still owes a receipt, so expense reports close out without an office manager chasing each rider individually.
- Outstanding receipts get a reminder every week instead of piling up
- Every ride is cross-checked against submitted expenses automatically
- The office manager stops chasing riders individually by hand
Built for Office managers · Finance and operations teams · Bookkeepers · Small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
free-now.comin a real browser with your saved login - no setup, no API keys. -
1
FREE NOW - check last week's team rides
- Open the team FREE NOW account and pull last week's rides
- Note the rider, cost, and date for each ride
- Cross-check against submitted expense receipts
Done when Every ride from last week has been checked against submitted receipts.
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2
Trello - log rides missing a receipt
trello.com
WebRun opens Trello to log rides missing a receipt. - Add a card for each ride missing a submitted receipt
- Include the rider, cost, and ride date
- Archive the card once a receipt is confirmed submitted
Done when The receipts board reflects every outstanding ride.
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3
WhatsApp - remind the rider to submit
whatsapp.com
WebRun opens WhatsApp to remind the rider to submit. - Message the rider a friendly reminder to submit their receipt
- Include the ride date and cost as a reference
- Skip anyone who's already submitted
Done when Every rider with an outstanding receipt has been reminded.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit or approve an expense for us?
No. WebRun only flags rides missing a receipt and reminds the rider. Submitting or approving the actual expense stays with the rider and finance.
How does it know a receipt is still missing?
It cross-checks the week's FREE NOW rides against submitted expense receipts, so only genuinely outstanding rides get flagged.
Will someone get reminded more than once?
They'll get a reminder each week their receipt stays outstanding, but never more than once per week for the same ride.
Related templates
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