Stay on top of holiday preorder capacity as bookings roll in
Every morning during holiday preorder windows, WebRun reads confirmed preorders in Floranext, compares each product category against your capacity limits, logs the totals to a Google Sheet, and posts a capacity snapshot to Slack so you can close categories before you oversell.
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How do I track holiday flower preorder capacity so I do not oversell?
During holiday preorder windows, WebRun reads Floranext each morning, counts confirmed orders by product category, and compares each total against your capacity limits. It logs the fill rates to Google Sheets and posts a snapshot to Slack, so you can close categories before you oversell.
- Capacity fill rates are visible in Slack every morning during holiday windows
- Nearly full categories are flagged before they hit 100%, giving time to close them
- A running Google Sheet log tracks preorder volume for future holiday planning
Built for retail florists · flower shops · event florists · floral studio owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.floranext.comin a real browser with your saved login - no setup, no API keys. -
1
Floranext - count confirmed holiday preorders by category
floranext.com
WebRun opens Floranext to count confirmed holiday preorders by category. - Open Floranext and filter orders to the active holiday preorder window
- Count confirmed orders by product category such as arrangements, bouquets, and plants
- Compare each count against the capacity limit you have set for that category
Done when Current preorder counts and fill percentages are known for every product category.
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2
Google Sheets - log running totals and fill rates
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log running totals and fill rates. - Open the holiday capacity tracking sheet
- Update each category row with today's confirmed order count and calculated fill percentage
- Highlight rows where fill rate exceeds 80% or hits 100% for quick visual review
Done when The capacity sheet is updated with today's preorder totals and fill rates.
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3
Slack - post capacity snapshot
slack.com How to Automate Slack
WebRun opens Slack to post capacity snapshot. - Post a capacity snapshot to Slack listing each category, order count, capacity limit, and fill percentage
- Flag any category at or above 80% capacity with a clear note
- Include a link to the Google Sheet for the full breakdown
Done when Your team has a current capacity snapshot in Slack and can act on nearly full categories.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it close or pause order categories automatically?
No. WebRun reports capacity and flags categories that are nearly full, but closing a category in Floranext is always a manual action you take yourself.
Can I set different capacity limits for different holidays?
Yes. Configure a capacity limit per product category for each holiday window during setup. WebRun tracks against whichever window is currently active.
How far in advance does it start tracking?
WebRun begins tracking as soon as you activate the preorder window in Floranext. It runs every morning and will continue until the window closes or you pause the workflow.
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