Automated Easil Bulk Design Request Tracking
Every few hours, WebRun opens Easil, checks for bulk created design sets that have finished processing, matches each set to its request card on the Trello content board, moves the card to done, and messages the requester on WhatsApp that their designs are ready, so finished bulk design runs do not sit unclaimed.
How do I know when a bulk Easil design request is finished?
WebRun checks Easil every few hours for finished bulk design sets, matches each one to its request card on the Trello content board, and messages the requester on WhatsApp that their designs are ready. Bulk design runs get claimed the same day they finish instead of sitting unnoticed in the workspace.
- Finished bulk design sets get claimed the same day, not days later
- Requesters find out without checking the Trello board themselves
- The content request board always reflects what is actually done
Built for marketing teams · franchise marketing · real estate teams · social media agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
easil.comin a real browser with your saved login - no setup, no API keys. -
1
Easil - check completed bulk design sets
- Open Easil and check for bulk design sets that finished processing
- Note the template used and how many variations were created
- Confirm the set has not already been matched
Done when Every completed bulk design set has been checked.
-
2
Trello - match each set to its request card
trello.com
WebRun opens Trello to match each set to its request card. - Find the matching request card on the Trello content board
- Move the card to the done column
- Attach a note with the number of designs completed
Done when Each set is matched to its Trello request card.
-
3
WhatsApp - message the requester it is ready
whatsapp.com
WebRun opens WhatsApp to message the requester it is ready. - Message the requester on WhatsApp that their bulk design set is ready
- Include a link to the Trello card
- Keep the message short and internal to your own team
Done when The requester has been messaged that it is ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it create the bulk designs itself?
No. WebRun only checks for design sets your team has already bulk created in Easil and tracks them. It never generates new designs on its own.
What if a design set does not match a request card?
It is still flagged as completed, just noted as unmatched, so nothing gets lost simply because it was not tied to a tracked request.
Will the requester get messaged more than once?
No. Once a set is matched and marked done, it will not trigger another message for the same request.
Related templates
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Turn it on in minutes - or have our team set it up for you.