Automated Canva Design Review Handoffs
Twice a day, WebRun opens Canva, looks through your shared team folders for designs that have been edited and moved to the ready folder, opens a Trello review card for each with the designer and the link, and posts the handoff to your Microsoft Teams design channel so a reviewer picks it up.
How do I get Canva designs reviewed without chasing people?
WebRun routes finished Canva designs into review twice a day. It checks your shared team folders for designs moved to ready, opens a Trello card for each with the link, designer, and a reviewer on rota, and posts the handoff to your Microsoft Teams design channel.
- Finished designs reach a reviewer the same day, not next week
- Every design in review has a named reviewer and a due date
- The oldest waiting design is visible in every handoff post
Built for marketing teams · in-house design teams · creative agencies · content managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.canva.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Canva - find designs marked ready
canva.com
WebRun opens Canva to find designs marked ready. - Open Canva and go to your team's shared folders
- Find designs in the ready-for-review folder that have been edited since the last run
- Capture the design name, who last edited it, when, and the design link
- Skip designs already carrying a review card from a previous run
Done when Every newly ready design is listed with its designer and link.
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2
Trello - open a review card per design
trello.com
WebRun opens Trello to open a review card per design. - Open your Trello creative board and go to the In Review list
- Create one card per design, titled with the design name and the campaign it belongs to
- Paste the Canva link into the card and assign the reviewer on rota
- Set a due date matching your review turnaround target
Done when Each ready design has a review card with a link, a reviewer, and a due date.
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3
Microsoft Teams - post the handoff to reviewers
microsoft.com
WebRun opens Microsoft Teams to post the handoff to reviewers. - Post the handoff to your design channel with one line per design
- Mention the reviewer assigned to each card
- Show how many designs are now waiting in review and the oldest one still open
- Leave approving, publishing, and exporting to the team. WebRun only routes the work
Done when The design channel has the handoff with each reviewer mentioned.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it edit or publish my designs?
No. WebRun reads design names, editors, dates, and links. It never opens the editor to change a design, never publishes one, and never shares a design outside your team, so the creative work stays untouched.
How does it know a design is ready?
It uses the folder you nominate as the ready-for-review folder in Canva. Moving a design into that folder is the designer's signal, so nothing enters review before the designer says so.
What stops duplicate review cards?
WebRun checks Trello before creating anything. If a design already has an open card from an earlier run, it updates that card with the latest edit date rather than adding a second one.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.