How to Automate foreUP

Golfers hear from foreUP itself: a confirmation, a reminder text if they opted in, and automated no-show, birthday and anniversary messages. For the shop's own follow-through, such as offers to the waitlist, tournament fill rates, review requests and Monday's rounds and revenue in Slack, an AI agent such as WebRun reads foreUP and drafts every golfer email in Gmail.

Written by Marcus Deleon Support operations

Reviewed by Grace Okafor Healthcare operations

Updated Oct 13, 2026 · 3 min read

The foreUP tee sheet sets the pace of a public course's day

The tee sheet is the most-watched screen at a daily-fee golf course, and at many of them it is foreUP: cloud-based golf course management software built around that tee sheet, with a point of sale, food and beverage, billing, marketing, tournaments and course maintenance attached. foreUP is part of Xplor Technologies, which closed its merger with Clubessential Holdings in March 2026 and kept the foreUP name. Public, municipal and private courses run it, Bethpage State Park among them.

Golfers book online, often prepaying with a saved card, gift card or rain check, and get an automated confirmation. At the counter, the green fee and a burger from the grill ring up in the same system. Tournaments run through foreUP Tournament Management, powered by BlueGolf, and the superintendent tracks labor and equipment in TaskTracker.

A quick tour of foreUP: the tee sheet and booking a tee time, online specials and booking, automatic email confirmations, two-way texting, member billing and reports. Video: foreUP Software Overview, from foreUP Golf on YouTube, 2 min.

A Friday-night cancellation leaves an 8:10 open on Saturday

A foursome cancels Saturday's 8:10 on Friday night. Golfers on the waitlist asked to hear if anything opened before nine, and the head pro writes to them one at a time before the first group checks in.

Yesterday's 9:20 never showed. The course has a no-show policy and a card on file, but the golfers are regulars, and the head pro would rather invite them back than lose them to the course across town.

The events coordinator checks the charity scramble on the 14th every morning: 30 of 36 teams in, and the member-guest still short of its target. In the evening the shop wants to ask the day's golfers for a review, and on Monday the general manager wants last week's rounds and revenue by category before the staff meeting.

Cancelled tee times offered to the waitlist Open slots in the next 48 hours matched to the next golfer waiting, with an offer drafted in Gmail and the urgent ones flagged in Slack.

Tournament fill rates every morning Each upcoming event's registrations, capacity and open spots in Slack and a sheet, with events within five spots of selling out highlighted.

Monday's rounds and revenue in Slack Last week's rounds by day and player type and revenue by category, set against the previous week, posted at seven for management.

foreUP texts reminders and follows up no-shows on its own

Every online booking gets an automated confirmation, and with the Marketing module and a verified texting number, golfers who have opted in receive a reminder text 24 hours before their tee time. The shop can text the whole tee sheet at once and hold two-way conversations, and Email & Text Marketing sends automated messages for birthdays, anniversaries and no-shows.

For the fee itself, a course can require a card for online bookings, and whoever opens the tee time charges it with Charge No Show. Business Intelligence adds AI-powered dashboards for tee times, revenue and the weather's effect on rounds, alerts when a number crosses a threshold the course sets, and forecasting from past results.

Those messages go out in bulk or on a rule, and the dashboards serve whoever logs in. A note to a regular who missed a tee time, an offer to the next golfer waiting on a Saturday slot and the scramble's morning count all start with someone in the shop opening foreUP.

foreUP text campaign editor: Campaign Name Tomorrow Frost Delay, a writing tip, and a phone preview of the message foreUP Golf Course is expecting a 30 minute frost delay tomorrow morning, at 137 of 150 characters. — A text campaign written in foreUP and previewed on a phone tells golfers about a 30-minute frost delay and who to contact to reschedule or get a refund. Screenshot: Tee Sheet Software on foreupgolf.com, captured 11 October 2026.

A cancelled tee time comes with an offer drafted for the next golfer waiting

Cancelled tee times in the next 48 hours that still have open spots go to the tee sheet team in Slack, each matched to the next eligible golfer on the waitlist, with slots inside 24 hours marked urgent. Staff then send each golfer the Gmail offer drafted for them, with the time, the date and a deadline to confirm.

The head pro reviews re-engagement drafts for yesterday's no-shows, each addressing the golfer by name, naming the missed tee time and inviting a rebooking, and the Slack summary links straight to the drafts folder.

The events coordinator's eight o'clock digest gives every upcoming tournament's registrations, capacity and open spots, flags events that are nearly full or below their target, and highlights in the tracking sheet any within five spots of selling out.

The shop manager approves the evening's review requests in Gmail, one for each golfer who played that day. Management's Monday digest in Slack gives last week's rounds and revenue against the previous week, and the sheet keeps the year-to-date totals.

foreUP tee sheet for Wed, Jul 12: Front and Back columns of tee times from 8:30am, booked groups as blue bars, a Standby List in the left panel, and counts of 160 bookings, 0 no shows and 67 checked in. — Open times on foreUP's tee sheet show as empty rows between booked groups, and the Standby List of golfers waiting for a slot sits in the left panel. Screenshot: Tee Sheet Software on foreupgolf.com, captured 11 October 2026.

The head pro decides who pays a no-show fee

A cancelled 8:10 needs the tee sheet, the waitlist and Gmail open together before anyone can offer the slot. WebRun is an AI agent that works a real Chrome browser, signed in as you. foreUP's custom employee permission roles decide which modules a login can open, so the role set up for these workflows can stop at the tee sheet, tournaments and reports.

Alongside foreUP's own automated no-show message, the follow-up drafts are for the regulars a course wants to invite back in person. Golfers hear only from Gmail drafts that someone in the shop sends, and the head pro is the only one who clicks Charge No Show.

Questions people ask

Can golfers get the offers and follow-ups as texts instead of emails?

These workflows draft email in Gmail. Texts stay with foreUP's own texting, which needs the Marketing module, a verified number and golfers who opted in by texting GOLF to the course's marketing number.

Does a golfer who plays every week get a review request every week?

No. Anyone who had a request in the previous 90 days is skipped, and so are walk-ins and guests with no email on their record. Each draft links to the review site you prefer.

What is in the Monday rounds and revenue digest?

Last week's rounds by day and player type, revenue across greens fees, the pro shop, food and beverage and lessons, and how each moved on the previous week, read from foreUP's Business Intelligence or reporting section. The sheet adds a row each week with year-to-date totals.

Sources

How to Send Tee Time Text Reminders foreUP's help article: reminder texts go 24 hours before a tee time to golfers who opted in, need the Marketing module and business verification, and do not count toward the monthly text limit.
How To Charge A No Show Fee Shows that a course can require a card for online bookings and charges a no-show fee by hand from the tee time with Charge No Show.
Email & Text Marketing | foreUP foreUP's description of automated messages for birthdays, anniversaries and no-shows, two-way texting and messages to the whole tee sheet.
Xplor Technologies and Clubessential Holdings Launch Unified Global Company Under Xplor Brand The March 30, 2026 release, posted on foreUP's own site, announcing the close of the merger between Xplor Technologies and Clubessential Holdings under the Xplor brand.
Tee Sheet Software | foreUP foreUP's tee sheet page: automated confirmations and reminders, mass tee sheet texts, a toggle to require prepayment online, and checkout with a saved card, gift card or rain check.
Business Intelligence | foreUP foreUP's AI-powered dashboards: threshold alerts, AI forecasting, KPIs across tee times and revenue, and the effect of weather on rounds and food and beverage.