Automated Golf Tee Time Waitlist Fill
Every morning, WebRun opens ForeUP, finds tee times cancelled since the last run that still have open spots, matches each to the next eligible golfer on the waitlist, drafts an offer email in Gmail for staff review, and posts the open slots to Slack before any golfer is contacted.
How do I automatically fill cancelled tee times from a waitlist?
Every morning, WebRun opens ForeUP, finds tee times cancelled since the last run, matches each open slot to the next eligible golfer on the waitlist, and drafts an offer email in Gmail for staff to review and send. Slots within 24 hours are flagged in Slack for urgent action.
- Cancelled tee times are matched to waitlist golfers and ready for outreach the same morning
- Staff approve every offer email before a golfer is contacted
- Urgent same-day slots are flagged in Slack for immediate staff action
Built for golf course tee sheet managers · country club reservation staff · golf operations teams · pro shop staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.foreupgolf.comin a real browser with your saved login - no setup, no API keys. -
1
ForeUP - find cancellations and waitlist
foreupgolf.com
WebRun opens ForeUP to find cancellations and waitlist. - Open ForeUP and check the tee sheet for cancellations posted since the last run
- Identify open slots with a tee time within the next 48 hours
- Check the waitlist for each relevant date and time and identify the next eligible golfer
- Capture the open slot details and the waitlist golfer's name and email
Done when Every recently cancelled open slot is matched to the next eligible waitlist golfer.
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2
Gmail - draft waitlist offer emails
gmail.com
WebRun opens Gmail to draft waitlist offer emails. - Draft an offer email to the matched waitlist golfer with the available tee time, date, and a prompt to confirm
- Address the golfer by name and include a clear expiry on the offer
- Save each as a Gmail draft for staff to review and send promptly
Done when One Gmail draft offer email exists per open slot. No golfer has been contacted.
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3
Slack - alert staff with open slots
slack.com
WebRun opens Slack to alert staff with open slots. - Post a summary of open slots and matched waitlist golfers to the tee sheet team Slack channel
- Include the tee time, date, and matched golfer name for each slot
- Note urgency for slots within the next 24 hours
Done when Tee sheet staff have the open slot list and draft count in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact waitlist golfers automatically?
No. Every waitlist offer is saved as a Gmail draft. Staff review and send each one. No golfer is contacted without a staff member approving the message first.
What if the waitlist golfer has already booked another time?
WebRun reads the current ForeUP waitlist and tee sheet each run. If a golfer is no longer on the waitlist, it moves to the next eligible person and skips them.
Can it handle multiple cancellations in the same time slot?
Yes. If multiple spots open in the same slot, WebRun matches each open spot to the next available waitlist golfer in order and drafts one offer email per spot.
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