Automated Anesthesia Missing Charge Capture
Every morning, WebRun opens Graphium Health, pulls the prior day's completed anesthesia cases, checks each against the billing queue for a matching charge, flags unbilled cases, and sends your billing coordinator a Slack digest with the gap list logged to Google Sheets.
How do I automatically catch missing anesthesia charges before billing closes?
WebRun opens Graphium Health every morning, compares all completed anesthesia cases from the prior day against the billing queue, and flags any case with no submitted charge. The gap list is logged to Google Sheets and posted to your billing team in Slack, so missed charges are caught and resolved before the billing window closes.
- Every missing anesthesia charge is caught within 24 hours of case completion
- Billing coordinators open Slack to a prioritized gap list every morning
- Unbilled cases older than 24 hours are automatically flagged as urgent
Built for anesthesia billing coordinators · anesthesia group administrators · anesthesia practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.graphiumhealth.comin a real browser with your saved login - no setup, no API keys. -
1
Graphium Health - pull completed cases from prior day
graphiumhealth.com
WebRun opens Graphium Health to pull completed cases from prior day. - Open Graphium Health and navigate to the case list for yesterday's date
- Pull all cases marked as completed with provider, facility, procedure, and CPT codes
- Cross-check each case against the billing queue to identify any with no charge submitted
- Flag cases missing a charge entry, noting the provider, location, and time units
Done when Every completed case from the prior day has been checked and any unbilled cases are identified.
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2
Google Sheets - log unbilled case gaps
google.com
WebRun opens Google Sheets to log unbilled case gaps. - Append each unbilled case to the running missing-charge tracker sheet
- Record the case date, provider name, facility, procedure type, and estimated units
- Mark the row as Pending Billing so the coordinator can update status when resolved
Done when All gap cases are logged in the Google Sheets tracker with full case details.
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3
Slack - alert billing coordinator
slack.com
WebRun opens Slack to alert billing coordinator. - Post a summary to the billing-ops Slack channel listing each unbilled case by provider and facility
- Include the count of missing charges and a link to the Google Sheets tracker
- Flag any case more than 24 hours old that is still unbilled as urgent
Done when The billing team has today's missing-charge digest in Slack with a direct link to the full log.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send any patient data outside the approved systems?
No. The digest posted to Slack contains only case identifiers, provider names, and unit counts. No patient names or protected health information leave Graphium Health without your explicit approval.
What if a charge was submitted but not yet visible in the queue?
WebRun reads the live billing queue status in Graphium Health each run, so any charge submitted before the morning check is already counted and that case is excluded from the gap list automatically.
Can it catch charges missed from more than one day ago?
Yes. The Google Sheets log carries all unresolved cases forward, so any case still unbilled from prior days stays on the list until a charge is confirmed.
Related templates
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