Automated Sprint Backlog Readiness Checks
Every Monday, WebRun opens Zoho Sprints, reads the backlog items and user stories queued for the next sprint, flags anything with no estimate, no assignee, or no epic, builds a fix list in Trello grouped by owner, and sends the scrum lead a WhatsApp summary before planning.
How do I make sure the backlog is ready before sprint planning?
WebRun opens Zoho Sprints every Monday and checks the backlog items queued for the next sprint, flagging any with no estimate, no assignee, or no linked epic. It builds a fix list in Trello grouped by owner and sends the scrum lead a WhatsApp summary, so planning is spent deciding rather than filling in fields.
- Planning is spent deciding, not filling in fields
- Every unready item is named with its missing fields
- Fixes are grouped by owner so one pass clears them
Built for scrum masters · product owners · agile delivery leads · software teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
sprints.zoho.comin a real browser with your saved login - no setup, no API keys. -
1
Zoho Sprints - check backlog readiness
sprints.zoho.com
WebRun opens Zoho Sprints to check backlog readiness. - Sign in to Zoho Sprints and open the backlog for the project
- List the items and user stories likely to enter the next sprint
- Check each for an estimate, an assignee, and a linked epic, and note what is missing
- Flag stories whose description is a single line, since those tend to stall planning
Done when Every candidate backlog item has been checked and its missing fields named.
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2
WhatsApp - summarise for the scrum lead
whatsapp.com
WebRun opens WhatsApp to summarise for the scrum lead. - Send the scrum lead a WhatsApp summary before planning
- Show how many items are ready and how many are not
- Name the most common gap, whether that is estimates, owners, or epics
Done when The scrum lead has this week's readiness summary in WhatsApp.
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3
Trello - build the fix list
trello.com
WebRun opens Trello to build the fix list. - Open the sprint prep board in Trello and add a card per unready item
- Put the item reference, the missing fields, and the likely owner on the card
- Group cards by owner so one person fixes their items in one pass
- Leave the editing to the team. WebRun never sets an estimate or assigns an owner
Done when Trello holds a card for every unready backlog item, grouped by owner.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it edit my backlog items?
No. WebRun only reads the backlog and reports what is missing. Setting an estimate, assigning an owner, or linking an epic stays with the team inside Zoho Sprints.
How does it know which items are up next?
It reads the backlog order and the items queued for the coming sprint, so the check covers what planning will actually discuss rather than the whole backlog.
Can I change what counts as ready?
Yes. The default requires an estimate, an assignee, and a linked epic, and you can add or drop conditions to match your team's definition of ready.
Related templates
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