Automated Zadarma Minutes and Cost Reconciliation
Every Monday, WebRun opens the Zadarma account, compares call minutes used and the cost incurred against your plan or rate expectations for the past week, logs any overage to a card on the billing Trello board, and sends the admin an internal WhatsApp alert if the week ran over.
How do I reconcile my Zadarma call costs against my plan?
WebRun compares Zadarma call minutes and cost against your plan expectations every Monday, logs any overage to a card on the billing Trello board, and alerts the admin on WhatsApp if the week ran over, so a cost creep is caught within the week instead of showing up as a surprise on the invoice.
- Cost overages are caught within the week they happen
- The admin gets a direct WhatsApp alert, not a surprise invoice
- Every week's usage has a logged Trello record
Built for small business owners · IT admins · VoIP resellers · operations leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
my.zadarma.comin a real browser with your saved login - no setup, no API keys. -
1
Zadarma - check minutes and cost
zadarma.com
WebRun opens Zadarma to check minutes and cost. - Open the Zadarma account billing and usage view
- Pull minutes used and cost incurred for the past week
- Compare against your plan or expected weekly rate
Done when This week's minutes and cost are compared against expectations.
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2
Trello - log any overage
trello.com
WebRun opens Trello to log any overage. - Add a card to the Billing board if the week ran over
- Note the minutes used and the cost overage
- Leave the card open until reviewed
Done when An overage card exists for any week that ran over expectations.
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3
WhatsApp - alert the admin
whatsapp.com
WebRun opens WhatsApp to alert the admin. - Send the admin an internal WhatsApp alert if an overage card was created
- Include the amount over expected cost
- Skip the alert on a week within expectations
Done when The admin has been alerted internally about any cost overage.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun change routing or rates to control cost?
No. It only compares usage and cost against your expectations and reports the gap. Any change to routing or rates is made by your team in the Zadarma account.
What counts as an overage?
Cost or minutes for the week running above whatever plan or expected rate you set, called out directly in the Trello card and the WhatsApp alert.
Where is the overage history kept?
On the Trello billing board, where each week's card stays as a record, so a pattern of repeated overages is easy to spot over time.
Related templates
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