Automated YouCanBookMe Daily Schedule Checklist
Every morning, WebRun opens YouCanBookMe, lists every booking scheduled for today, creates a Trello card per booking so the day is a visible checklist, and drafts a WhatsApp prep reminder for the host naming the first meeting of the day and who it's with.
How do I turn my YouCanBookMe schedule into a daily checklist?
Every morning, WebRun pulls today's YouCanBookMe bookings into a Trello checklist in chronological order and drafts a WhatsApp reminder naming the first meeting and how many bookings are on the day. The host starts the day with a visible, checkable schedule instead of scrolling through YouCanBookMe to see what's coming.
- Today's full schedule is a visible checklist before the first meeting
- Hosts get a prep reminder for their first booking of the day
- No booking is missed because nobody checked the app that morning
Built for Consultants · coaches · solo service providers · executive assistants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
youcanbook.mein a real browser with your saved login - no setup, no API keys. -
1
YouCanBookMe - list today's bookings
youcanbook.me
WebRun opens YouCanBookMe to list today's bookings. - Open YouCanBookMe and filter bookings to today
- Read the guest name, time, and booking type for each
- Order them chronologically through the day
Done when Every booking scheduled for today is listed in order.
-
2
Trello - build the day's checklist
trello.com
WebRun opens Trello to build the day's checklist. - Open today's schedule board
- Create a card per booking with the guest name and time
- Order the cards to match the day's timeline
Done when Every booking has a Trello card and the board matches today's order.
-
3
WhatsApp - draft a prep reminder
whatsapp.com
WebRun opens WhatsApp to draft a prep reminder. - Draft a message naming the first meeting of the day and who it's with
- Note the total number of bookings for the day
- Queue the draft for the host. WebRun never sends the message itself
Done when The host has a drafted prep reminder waiting for approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message the host without them checking first?
No. WebRun only drafts the WhatsApp reminder. The host reviews and sends it to themselves or their assistant, nothing goes out automatically.
Does it move cards as the day progresses?
No. It builds the checklist fresh each morning from today's bookings. Checking off cards as meetings happen is left for the host to do.
What if a booking is added later in the day?
It's picked up on the next morning's run. WebRun only rebuilds the checklist once a day, at the start of the day.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.