Automated Yocale Daily Schedule and Gap Digest
Every morning, WebRun opens Yocale, reads today's booked appointments and any open gaps in the schedule, cross checks each provider's personal Google Calendar so a private conflict doesn't double book them, and drafts a WhatsApp confirmation reminder for staff to send to each client.
How do I check today's Yocale schedule against my staff's personal calendars?
Every morning, WebRun reads today's Yocale bookings and open gaps, checks each provider's personal Google Calendar for a conflict, and drafts a WhatsApp confirmation reminder for every client. Staff start the day with a checked schedule and ready reminders instead of discovering a conflict when the client walks in.
- Personal calendar conflicts get caught before a client arrives
- Every client has a reminder drafted and ready each morning
- Open gaps in the day are visible without opening Yocale manually
Built for Salons and spas · med spas · wellness businesses · service businesses with multiple providers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
yocale.comin a real browser with your saved login - no setup, no API keys. -
1
Yocale - read today's schedule and gaps
yocale.com
WebRun opens Yocale to read today's schedule and gaps. - Open Yocale and list today's bookings per provider
- Note any open gaps in each provider's schedule
- Capture the client, service, and time for each booking
Done when Today's full schedule and gaps are captured per provider.
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2
Google Calendar - check provider conflicts
calendar.google.com
WebRun opens Google Calendar to check provider conflicts. - Open each provider's personal Google Calendar for today
- Check for any event that overlaps a Yocale booking
- Flag a conflict so staff can resolve it before the client arrives
Done when Every provider's calendar has been checked against today's Yocale bookings.
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3
WhatsApp - draft the confirmation reminder
whatsapp.com
WebRun opens WhatsApp to draft the confirmation reminder. - Draft a confirmation reminder naming the service and time for each client
- Queue the draft against the client's number, unsent
- Leave every draft for staff to review and send
Done when A drafted reminder is waiting for each of today's clients.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text clients without anyone checking first?
No. WebRun only drafts the WhatsApp reminder and leaves it unsent. A staff member reviews and sends each one, so no client gets a message nobody approved.
What happens if a provider has a personal conflict?
WebRun flags it so staff can resolve it before the client shows up. It never moves or cancels a booking on its own.
Does it try to fill the open gaps it finds?
No. It only reports where the gaps are. Filling them with a new booking is a step staff or the online booking page handles.
Related templates
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