Automated Workfront Timesheet Chasing
Every Monday, WebRun opens Workfront, reads last week's timesheets, works out who logged fewer hours than expected and against which projects, records the gaps in Airtable, and drafts a short WhatsApp nudge for each person while posting the manager summary to your project group.
How do I chase missing timesheet hours in Workfront each week?
WebRun opens Workfront every Monday, compares logged hours against expected hours, and works out who is short and on which projects. It records the gaps in Airtable and drafts a WhatsApp nudge per person for your approval, so billing and utilisation numbers close complete instead of guessed.
- Missing hours are found Monday, not at month end
- Repeat offenders are visible after three weeks of data
- Billing runs on a complete timesheet instead of an estimate
Built for project managers · agencies · professional services teams · resource managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.workfront.comin a real browser with your saved login - no setup, no API keys. -
1
Workfront - find the missing hours
- Open Workfront and pull last week's timesheets for every user on your teams
- Compare logged hours against each person's expected hours for the period
- Note which projects and tasks the missing time should have landed against
- List anyone whose timesheet is still unsubmitted with the number of hours short
Done when Every user with missing or unsubmitted hours is listed with the shortfall and the projects involved.
-
2
Airtable - log the timesheet gaps
airtable.com
WebRun opens Airtable to log the timesheet gaps. - Append one row per person to your timesheet chase base with the week, the hours short, and the projects
- Mark anyone who was also short in the previous two weeks as a repeat gap
- Update rows from earlier weeks that have since been filled in so the base shows only live gaps
Done when The Airtable base holds this week's timesheet gaps with repeat offenders marked.
-
3
WhatsApp - draft the chase nudges
whatsapp.com
WebRun opens WhatsApp to draft the chase nudges. - Draft a short, friendly nudge for each person naming the week and the hours still missing
- Hold every individual nudge for your approval before it goes out. WebRun never messages a colleague on its own
- Post the manager summary to your internal project group with the full chase list
Done when A nudge is drafted per person and the manager summary is in your project group.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message my team without me?
No. Every individual WhatsApp nudge is drafted and held for your approval. Only the internal summary to your own project group posts on its own.
How does it know how many hours are missing?
It compares each person's logged hours in Workfront against their expected hours for the week, then names the projects the missing time should have been booked against.
Does it edit anyone's timesheet?
No. WebRun only reads timesheets in Workfront. Hours are always entered by the person who worked them, so the record stays theirs.
Related templates
Put this on autopilot.
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