Automated WeVideo Project Handoff Tracking
When a WeVideo project is marked ready for review, WebRun logs the project name, link, and status in a Google Sheet tracker, and drafts a Gmail handoff note with the video link and a short summary of what changed, leaving it unsent so the producer can review it before it goes to a reviewer or client.
How do I hand off a finished WeVideo project for review?
WebRun watches WeVideo for projects marked ready for review, logs the project and its status in a Google Sheet tracker, and drafts a Gmail handoff note with the video link for the producer to check and send. Nothing reaches a reviewer or client until a human approves the draft, so handoffs stay both fast and controlled.
- Finished projects get logged the moment they are ready
- Handoff emails are drafted and waiting instead of written from scratch
- Nothing reaches a client until the producer approves it
Built for video producers · marketing teams · video editing agencies · education video teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.wevideo.comin a real browser with your saved login - no setup, no API keys. -
1
WeVideo - find projects marked ready
wevideo.com
WebRun opens WeVideo to find projects marked ready. - Open WeVideo and check for projects newly marked ready for review
- Note the project name, edit version, and video link
- Confirm the project has not already been logged
Done when Every project newly marked ready has been found.
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2
Google Sheets - log the project status
google.com
WebRun opens Google Sheets to log the project status. - Add or update the row for the project in the Google Sheet tracker
- Record the status as ready for review with today date
- Note who the review or client handoff is for
Done when The Sheets tracker reflects the current project status.
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3
Gmail - draft the handoff email
gmail.com
WebRun opens Gmail to draft the handoff email. - Draft a Gmail handoff note with the video link and a short summary of what changed
- Address it to the reviewer or client contact on file
- Leave it unsent for the producer to check and send
Done when A handoff email draft exists in Gmail for the producer to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the client or reviewer without approval?
No. WebRun only drafts the handoff email in Gmail and leaves it unsent. The producer reviews the wording and video link, then sends it themselves.
What does the handoff note include?
The video link and a short summary of what changed since the last version, so the reviewer knows what to look at without a separate explanation.
Does it track older projects too?
It logs a row for every project newly marked ready going forward. Projects marked ready before setup are not backfilled automatically.
Related templates
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