Automated Vyond Video Approval Tracking
Every morning, WebRun opens Vyond, finds videos submitted for review and still undecided, reads the reviewer and the latest comments on each, builds a Trello card per video with days waiting, and sends the longest stuck ones to WhatsApp so approvals stop holding up release.
How do I track which videos are waiting on approval?
WebRun opens Vyond every morning, finds videos submitted for review with no decision yet, and reads the reviewer, submit date, and latest comment on each. It builds a Trello approval queue ranked by days waiting and sends the stuck ones to your WhatsApp production group, so finished work is not held up before release.
- Finished videos stop sitting undecided for a week
- Every pending video has a named reviewer and a day count
- The team sees the stuck list before the release date, not after
Built for video producers · L and D teams · marketing studios · internal comms teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.vyond.comin a real browser with your saved login - no setup, no API keys. -
1
Vyond - find videos awaiting approval
vyond.com
WebRun opens Vyond to find videos awaiting approval. - Open the shared folders and list videos submitted for review
- Keep only the ones with no approval decision yet
- Read who the reviewer is and the date it was submitted
- Note the latest comment left on each video
Done when Every undecided video has a reviewer, a submit date, and its last comment.
-
2
Trello - build the approval queue
trello.com
WebRun opens Trello to build the approval queue. - Create or update a card per video in the approval queue list
- Put the reviewer, days waiting, and the last comment on the card
- Move a card to Approved and archive it once Vyond shows a decision
- Sort the list so the oldest submission sits at the top
Done when The Trello board matches today's approval queue exactly.
-
3
WhatsApp - nudge on the overdue ones
whatsapp.com
WebRun opens WhatsApp to nudge on the overdue ones. - Send the internal production group the videos waiting more than 3 days
- Name the reviewer who owes each decision and the days waiting
- Keep it to the team group. WebRun never messages a client or external reviewer
Done when The production group has today's stuck list in WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve a video or comment on one?
No. WebRun reads approval status and reports it. It never approves, rejects, downloads, or comments on a video in Vyond. Every decision stays with the named reviewer.
Who gets the WhatsApp nudge?
Your internal production group only, and only for videos waiting more than 3 days. WebRun never messages a client or an external reviewer directly.
What happens when a reviewer finally approves?
The card moves to Approved and is archived on the next run. WebRun reads live approval status in Vyond each morning, so decided videos leave the queue on their own.
Related templates
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