Rebook missed vision therapy sessions before momentum slips
Every morning, WebRun opens Sanet Vision Integrator, finds the vision therapy sessions missed or cancelled the day before, checks Calendly for the next open slot with the right therapist, and drafts a warm rebooking text in Twilio offering that time, leaving every message unsent for your front desk to review and release.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically rebook missed vision therapy sessions?
Every morning WebRun finds the vision therapy sessions missed or cancelled the day before in Sanet Vision Integrator, checks Calendly for the next open slot with the right therapist, and drafts a warm rebooking text in Twilio offering that time. Each message waits unsent for your front desk to review, so gaps close fast without unapproved contact.
- Missed sessions get a rebooking offer the very next day
- Therapy momentum holds because gaps close fast
- No rebooking text goes out without front desk review
Built for vision therapy clinics · front desk staff · vision therapists · practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
svivision.comin a real browser with your saved login - no setup, no API keys. -
1
Sanet Vision Integrator - find missed and cancelled sessions
svivision.com
WebRun opens Sanet Vision Integrator to find missed and cancelled sessions. - Open Sanet Vision Integrator and list vision therapy sessions marked no show or cancelled yesterday
- Capture the patient first name, guardian contact, the assigned therapist, and where they are in the program
- Skip anyone who already rebooked so families are not messaged twice
Done when Every missed or cancelled session from yesterday is listed with contact and therapist.
-
2
Calendly - find the next open slot
calendly.com How to Automate Calendly
WebRun opens Calendly to find the next open slot. - Open Calendly and find the next open slots with each patient assigned therapist
- Pick a suggested time that fits the family usual day and the program cadence
- Prepare a proposed time rather than a locked booking so the family can confirm or adjust
Done when A suggested open slot is identified for each family to be rebooked.
-
3
Twilio - draft rebooking texts
twilio.com How to Automate Twilio
WebRun opens Twilio to draft rebooking texts. - Draft a warm, low pressure rebooking text for each family, using the first name only
- Offer the suggested Calendly time and an easy reply to confirm or pick another
- Queue every text in Twilio but leave it unsent for your front desk to review and release
Done when A rebooking text with a suggested time is drafted for each family, none sent automatically.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text families to rebook without me?
No. Every rebooking text is drafted and queued but left unsent. Your front desk reviews the suggested times and releases the messages, so no family is contacted without a human approving it first.
Does it actually book the new slot?
It suggests the next open Calendly time rather than locking it. The family confirms the time in their reply, and your front desk finalizes it, so no slot is committed on its own.
How fast does it catch a missed session?
It runs every morning and reads the prior day's no shows and cancellations from Sanet Vision Integrator, so a rebooking offer is ready the next day while the family still has momentum in the program.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.