Draft this week's session reminders for every patient
Every morning, WebRun opens Sanet Vision Integrator, reads the vision therapy sessions booked for the day ahead, and drafts a warm reminder for each patient as both a Twilio text and a Gmail email, then leaves every message unsent for your front desk to review and release.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically draft daily vision therapy appointment reminders?
Every morning WebRun reads the day's vision therapy sessions in Sanet Vision Integrator and drafts a warm reminder for each patient as both a Twilio text and a Gmail email, using first names and appointment times only. Every message waits unsent for your front desk to review and release, so reminders go out reliably without any unapproved contact.
- Fewer no shows because reminders are never skipped
- Front desk releases a ready batch in minutes each morning
- No clinical detail ever leaves in a reminder message
Built for vision therapy clinics · developmental optometrists · front desk staff · practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
svivision.comin a real browser with your saved login - no setup, no API keys. -
1
Sanet Vision Integrator - read the day's session list
svivision.com
WebRun opens Sanet Vision Integrator to read the day's session list. - Open Sanet Vision Integrator and pull the vision therapy sessions scheduled for the next day
- Capture the patient first name, guardian contact, session time, and assigned therapist
- Skip any appointment already marked confirmed so families are not messaged twice
Done when Every unconfirmed session for the day ahead is listed with its contact details.
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2
Twilio - draft reminder texts
twilio.com How to Automate Twilio
WebRun opens Twilio to draft reminder texts. - Draft a short, friendly reminder text for each patient with the date, time, and location
- Keep the wording warm and use the patient first name only, no clinical details
- Queue every text in Twilio but leave it unsent for your front desk to review and release
Done when A reminder text is drafted and queued for each patient, none sent automatically.
-
3
Gmail - draft reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reminder emails. - Draft a matching email reminder for families who prefer email, with the same date and time
- Include any simple prep notes such as bringing glasses, and a link to reschedule if needed
- Save each email as a Gmail draft, unsent, for the front desk to review
Done when A reminder email is drafted for each email preferring family, all left unsent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text or email patients without me?
No. Every reminder is drafted and queued but left unsent. Your front desk reviews the batch each morning and releases them, so no message reaches a patient without a human approving it first.
Does the reminder include any clinical information?
No. Reminders use the patient first name and the appointment time and place only. No diagnosis, therapy detail, or other protected health information is included in the text or email.
What about patients who already confirmed?
It reads the live status in Sanet Vision Integrator each morning and skips any appointment already marked confirmed, so families are never reminded twice for the same visit.
Related templates
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