Automated Udemy Business Onboarding Nudges
Every Monday, WebRun signs into Udemy Business, finds recently added users who have never opened a course, drafts each of them a short welcome email in Gmail pointing at their assigned learning path, and sends the manager the list of unstarted seats on WhatsApp.
How do I get new hires to start their assigned online courses?
WebRun checks Udemy Business every Monday for people added in the last month who have never opened a course. It drafts each of them a short welcome email in Gmail naming their assigned learning path, leaves it unsent for approval, and sends the manager the idle seat list on WhatsApp.
- New hires get a nudge in their first weeks, not at review time
- Idle seats are visible every Monday instead of at renewal
- Welcome emails arrive pre-written and need only a read and a send
Built for HR teams · learning and development managers · people operations · team leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
business.udemy.comin a real browser with your saved login - no setup, no API keys. -
1
Udemy Business - find unstarted seats
udemy.com
WebRun opens Udemy Business to find unstarted seats. - Sign into Udemy Business and open the user management view
- List everyone added in the last 30 days
- Check which of them have no course activity at all
- Note the assigned learning path or channel for each unstarted user
Done when Every recently added user is marked as started or unstarted with their assigned path.
-
2
Gmail - draft welcome emails
gmail.com
WebRun opens Gmail to draft welcome emails. - Open Gmail and start a message to each unstarted user
- Write a short welcome that names their learning path and the first course to open
- Keep it to three sentences and match your internal tone
- Save every message as a draft. Nothing is sent until you review and press send
Done when Every unstarted user has an unsent welcome draft waiting in Gmail.
-
3
WhatsApp - brief the manager
whatsapp.com
WebRun opens WhatsApp to brief the manager. - Send the manager summary on WhatsApp
- List each unstarted user, how many days their seat has been idle, and their assigned path
- Note how many welcome drafts are waiting for approval in Gmail
Done when The manager has this week's unstarted seat list on WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email new hires without me seeing the message?
No. Every welcome message is saved as an unsent Gmail draft for you to read, edit, and send. WebRun never emails an employee on its own.
Does it add or remove Udemy Business users?
No. WebRun only reads the user list and course activity. Adding seats, assigning paths, and removing users stay manual actions in your admin panel.
What if someone starts a course after the nudge?
The next Monday run reads live activity, sees the course has been opened, and drops that person from the list so nobody gets chased twice.
Related templates
Put this on autopilot.
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