Automated Tradify Daily Job Briefing
Every afternoon, WebRun opens Tradify, reads the jobs scheduled for tomorrow with their times, addresses, and assigned staff, mirrors each one onto the team Google Calendar, and sends the crew a Telegram brief so everyone knows where they are going before they finish today.
How do I get tomorrow's job schedule out to the crew?
WebRun reads tomorrow's Tradify schedule every afternoon and captures each job with its time, site address, assigned staff, and site notes. It mirrors every job onto the team Google Calendar as an internal event, then sends the crew a Telegram brief in time order, flagging unassigned jobs and double bookings.
- The crew knows tomorrow's run before they finish today
- Unassigned jobs and clashes are fixed the afternoon before
- The team calendar always matches the live Tradify schedule
Built for plumbers · electricians · HVAC contractors · field service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
go.tradifyhq.comin a real browser with your saved login - no setup, no API keys. -
1
Tradify - read tomorrow's scheduled jobs
tradifyhq.com
WebRun opens Tradify to read tomorrow's scheduled jobs. - Sign into Tradify and open the schedule for tomorrow
- Capture each job with its number, the customer, the site address, the start time, the estimated duration, and the assigned staff member
- Read the job description and any site notes such as access details or parts required
- Flag jobs with no staff assigned and jobs whose duration overlaps another booking for the same person
Done when Every job scheduled for tomorrow is captured with time, address, staff, and notes, and clashes are flagged.
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2
Google Calendar - mirror each job onto the team calendar
calendar.google.com
WebRun opens Google Calendar to mirror each job onto the team calendar. - Open the team Google Calendar and go to tomorrow
- Create or update one internal event per job with the job number, customer, and site address in the title and location
- Put the description, access notes, and parts list in the event body
- Add no external guests, so no customer receives an invitation from this run
- Remove events for jobs that were cancelled or moved out of tomorrow
Done when Tomorrow's calendar matches the Tradify schedule exactly, with cancelled jobs removed.
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3
Telegram - send the crew brief
telegram.org
WebRun opens Telegram to send the crew brief. - Send tomorrow's brief to the crew channel
- List jobs in time order with the start time, the customer, the suburb, and who is on it
- Call out unassigned jobs and any double booking at the top so the office can fix them today
- Note anything needing parts picked up before the first job
Done when The crew channel has tomorrow's brief in time order with unassigned jobs flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message customers about their appointment?
No. WebRun writes only to your internal team calendar and your crew Telegram channel. Calendar events carry no external guests, so no customer receives an invitation or a message from this run.
Will it change the schedule in Tradify?
No. WebRun reads the schedule and reports it. It never books, reassigns, reschedules, or cancels a job. Unassigned jobs and clashes are flagged for the office to fix.
What happens if a job moves after the brief goes out?
The next run reads the live Tradify schedule, updates or removes the mirrored calendar event, and the following brief shows the change, so the calendar never drifts from the real schedule.
Related templates
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