Automated Teladoc Visit Tracking
Every morning, WebRun opens Teladoc, checks the account for upcoming and newly booked visits, logs each one to Airtable with the date, time, and visit type, and emails your team a short heads up of what's coming this week.
How do I keep track of upcoming Teladoc visits for my team?
WebRun checks Teladoc every morning for upcoming and newly booked visits, logs each one to Airtable with its date, time, and type, and emails your team a short daily heads up. It only reads scheduling details, never clinical notes, so your benefits admin always knows what telehealth visits are coming without opening Teladoc directly.
- Every upcoming Teladoc visit is logged before it happens
- Your team gets one daily email instead of checking Teladoc manually
- Nothing about the visit's health details ever leaves Teladoc
Built for Benefits administrators · HR teams · small business owners · office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
member.teladoc.comin a real browser with your saved login - no setup, no API keys. -
1
Teladoc - check upcoming visits
teladoc.com
WebRun opens Teladoc to check upcoming visits. - Open Teladoc and check the visits or appointments section
- Note the date, time, and visit type for anything upcoming or newly booked
- Flag any visit scheduled for today or tomorrow
Done when Every upcoming visit for the account is captured with its date and time.
-
2
Airtable - log each visit
airtable.com
WebRun opens Airtable to log each visit. - Open the visit tracker base
- Add or update a row for each visit with date, time, and status
- Mark past visits as completed
Done when The Airtable tracker matches what is actually scheduled in Teladoc.
-
3
Gmail - email the daily heads up
gmail.com
WebRun opens Gmail to email the daily heads up. - Draft a short daily email listing today's and this week's visits
- Send it to the benefits admin inbox
- Highlight anything scheduled within the next 24 hours
Done when The daily heads up email is sent with this week's visit list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun book or cancel Teladoc visits?
No. It only reads visits that are already scheduled in Teladoc and reports on them. Booking, rescheduling, and canceling are always left to you.
Does it see or share health details from the visit?
No. It logs logistics only, who, when, and visit type, never clinical notes or diagnosis information.
What happens if a visit gets moved?
It rereads Teladoc each morning, so the Airtable tracker and the email always reflect the current schedule.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.