Automated Sweat Inactive Client Tracking
Every Monday, WebRun opens Sweat, checks each client's workout activity for the prior week, logs anyone with no completed workouts to Airtable, and updates a Notion client note so your trainers know exactly who needs a personal check in.
How do I find Sweat clients who have gone inactive on their program?
WebRun checks Sweat every Monday for each client's workout activity, logs anyone inactive for a week to Airtable, and updates a Notion client note flagging who needs a check in. It never messages a client itself, so a training studio's trainers start the week with a clear list of who is falling off their program.
- Inactive clients are flagged every Monday instead of going unnoticed
- Trainers get a ready made check in list instead of scanning every client
- No client is ever contacted by WebRun, every check in stays personal
Built for Personal trainers · fitness studios · online coaching businesses · wellness consultants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.sweat.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Sweat - check client activity
- Open the Sweat client or trainer dashboard
- Note how many workouts each client completed in the prior week
- Flag any client with no completed workouts
Done when Every client's weekly activity has been checked.
-
2
Airtable - log inactive clients
airtable.com
WebRun opens Airtable to log inactive clients. - Open the client activity tracker base
- Add or update a record for each inactive client with weeks since their last workout
- Clear the flag for anyone who resumed activity
Done when The tracker base lists every currently inactive client.
-
3
Notion - update the client note
notion.so
WebRun opens Notion to update the client note. - Open each flagged client's note page
- Add a reminder that a personal check in is due
- Leave the note for the trainer to act on
Done when Every inactive client's Notion note has a check in reminder.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun message inactive clients directly?
No. It only flags them in Airtable and Notion for the trainer to see. Reaching out to a client is always a message the trainer sends personally.
Does it change a client's program or plan?
No. It only reads completed workout counts. Adjusting a program is always a coaching decision made by the trainer.
What counts as inactive?
No completed workouts in the prior week by default. Tell WebRun a different threshold if your studio tracks it differently.
Related templates
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