Automated Pre-Season Screening Scheduling
When you upload a team roster before the season, WebRun creates each athlete's profile in RightEye ready for a Sports Vision EyeQ screening, prepares a Calendly booking for each across the screening day, and posts the full schedule to Slack for staff to confirm before any invite is sent.
How do I automatically batch-schedule a team's pre-season vision screening?
WebRun turns a pre-season roster into a ready screening day. It creates a RightEye profile and a queued Sports Vision EyeQ screening for every athlete, prepares a Calendly slot for each across the day, and posts the schedule to Slack, so staff confirm the running order before any invite is sent to an athlete.
- A whole roster is set up and slotted for screening in one pass
- No athlete gets an invite until staff confirm the schedule in Slack
- Athletes already screened this pre-season are left off automatically
Built for sports vision clinics · team athletic staff · performance centers · vision screening programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
righteye.comin a real browser with your saved login - no setup, no API keys. -
1
RightEye - set up screenings for the roster
righteye.com
WebRun opens RightEye to set up screenings for the roster. - Read the uploaded team roster of athletes to screen
- Create or match each athlete's profile in RightEye to avoid duplicates
- Queue a Sports Vision EyeQ screening for each athlete on the roster
- Note any athlete already screened this pre-season so they are not double-booked
Done when Every athlete on the roster has a RightEye profile with an EyeQ screening queued.
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2
Calendly - prepare each athlete's slot
calendly.com
WebRun opens Calendly to prepare each athlete's slot. - Open Calendly and select the pre-season screening event and day
- Prepare a booking slot for each athlete across the available screening times
- Space slots to match how long one EyeQ screening takes
- Leave every booking unsent. Do not send Calendly invites to athletes automatically
Done when A screening slot is prepared per athlete with no invites sent yet.
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3
Slack - post the screening schedule to confirm
slack.com
WebRun opens Slack to post the screening schedule for confirmation. - Post the proposed screening-day schedule to the staff channel in Slack
- List each athlete with their prepared slot time
- Ask staff to confirm the running order before invites are sent
- Flag any athlete missing contact details so a human can fill the gap
Done when Staff have the screening schedule in Slack and can confirm before invites go out.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send booking invites to athletes on its own?
No. WebRun prepares each Calendly slot and leaves it unsent. Staff confirm the screening-day schedule in Slack first, so no invite reaches an athlete without a human approving the running order.
Can it screen a full team in one pass?
Yes. WebRun reads the whole uploaded roster, sets up a RightEye profile and EyeQ screening for every athlete, and prepares a Calendly slot for each across the screening day in a single run.
What about athletes already screened this pre-season?
WebRun notes anyone already screened this pre-season in RightEye and leaves them out of the schedule, so no athlete is booked for a screening they have already completed.
Related templates
Put this on autopilot.
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