Automated Spiceworks Warranty Expiry Alerts
Every Monday, WebRun opens Spiceworks, checks your device inventory for warranties expiring in the next 30 days, exports the list to Google Sheets with device, owner, and expiry date, and emails your IT manager a reminder so nothing lapses without a decision to renew or replace.
How do I track Spiceworks asset warranties before they expire?
WebRun checks your Spiceworks device inventory every Monday for warranties expiring within 30 days, exports the list to Google Sheets with device, owner, and expiry date, and emails your IT manager a sorted reminder. Devices never lose coverage silently because nobody noticed the warranty clock running out.
- No device warranty lapses without a heads up 30 days ahead
- IT managers get one sorted list instead of scanning inventory by hand
- Every renewal decision has time to be budgeted before coverage ends
Built for IT departments · small business IT · network administrators · asset managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.spiceworks.comin a real browser with your saved login - no setup, no API keys. -
1
Spiceworks - check inventory for expiring warranties
spiceworks.com
WebRun opens Spiceworks to check inventory for expiring warranties. - Open Spiceworks and pull the device inventory with warranty end dates
- Flag any device with a warranty expiring in the next 30 days
- Capture the device, assigned owner, and vendor for each
- Sort the list by how soon each warranty expires
Done when Every device with a warranty expiring in the next 30 days is identified.
-
2
Google Sheets - export the expiring warranty list
google.com
WebRun opens Google Sheets to export the expiring warranty list. - Export the expiring warranty list to Google Sheets with device, owner, and expiry date
- Keep the sheet as the running source of truth for upcoming expirations
- Mark items off once a renewal or replacement is logged
Done when Google Sheets reflects every device with a warranty expiring soon.
-
3
Gmail - email the IT manager a reminder
gmail.com
WebRun opens Gmail to email the IT manager a reminder. - Draft a reminder email listing devices with warranties expiring soon
- Sort by soonest expiry so the most urgent items are easy to spot
- Send the internal reminder to the IT manager each Monday
Done when The IT manager has this week's warranty reminder in their inbox.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun renew or replace the device for me?
No. It only flags upcoming expirations and reminds your IT manager. Deciding to renew, replace, or retire a device is always a human decision.
How far ahead does it warn about an expiring warranty?
30 days by default, giving your team enough time to budget or order a replacement before coverage actually lapses.
Does it track warranties that already expired?
It focuses on what's expiring in the next 30 days so the list stays actionable, though the Google Sheets export keeps a running history you can review.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.