Automated Smash Large File Handoff Alerts
Every few minutes, WebRun checks Smash for newly received large file transfers, creates a Trello card with the file and sender details, and messages the assigned teammate on WhatsApp so the handoff never gets missed.
How do I make sure large files sent through Smash get claimed quickly?
WebRun checks Smash every few minutes for newly received large file transfers, creating a Trello card with the sender and file details for the right project. It then messages the assigned teammate on WhatsApp, so a large file handoff gets claimed within minutes instead of sitting unclaimed in an inbox.
- Large files claimed within minutes of arriving
- Every transfer tracked as a Trello card, not just a link
- No transfer creates a duplicate handoff
Built for creative teams · video editors · remote teams · agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
smash.comin a real browser with your saved login - no setup, no API keys. -
1
Smash - check for new transfers
smash.com
WebRun opens Smash to check for new transfers. - Check for transfers received since the last run
- Read the sender, file name, and size for each
- Skip anything already turned into a card
Done when Every newly received transfer since the last check is captured.
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2
Trello - create a card for each
trello.com
WebRun opens Trello to create a card for each transfer. - Create a card on the team board with the file and sender details
- Set the assignee based on the project the transfer relates to
- Link back to the Smash download page
Done when Each new transfer has a matching Trello card.
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3
WhatsApp - notify the assignee
whatsapp.com
WebRun opens WhatsApp to notify the assignee. - Message the assigned teammate that a new file is waiting
- Include the file name and a link to the card
- Leave downloading and using the file to the teammate
Done when The assignee has been notified on WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it download the large file anywhere on its own?
No. WebRun only reads transfer details and creates a card. Downloading the file is left to the assigned teammate.
How does it pick the assignee?
It matches the transfer to the project you've mapped it to, so the card and WhatsApp ping go to the right teammate.
Will the same transfer create two cards?
No. It checks for an existing linked card before creating a new one, so a re-run never duplicates a handoff.
Related templates
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