Automated Runn Assignment End Reminders
Every Monday, WebRun opens Runn, checks active assignments ending in the next 14 days, creates a Trello staffing follow-up card for anyone with nothing lined up next, and messages the project manager on WhatsApp.
How do I get reminded before a Runn assignment ends?
WebRun checks Runn every Monday for assignments ending in the next 14 days, creates a Trello staffing card for anyone with nothing lined up after, and messages the project manager on WhatsApp with the full list. People coming off a project get flagged early, so nobody sits on the bench by accident.
- Unstaffed people get flagged 14 days before they're free
- Bench time gets caught before it happens, not after
- Staffed people drop off the list automatically
Built for resource managers · agency staffing leads · professional services · delivery managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.runn.ioin a real browser with your saved login - no setup, no API keys. -
1
Runn - find assignments ending soon
runn.io
WebRun opens Runn to find assignments ending soon. - Open Runn and check active assignments ending in the next 14 days
- Note the person, project, and end date for each
- Flag anyone with no new assignment lined up after
Done when Every assignment ending in the next 14 days is listed with its person and project.
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2
Trello - log a staffing follow-up card
trello.com
WebRun opens Trello to log a staffing follow-up card. - Create a staffing follow-up card for each person with no next assignment
- Note their skills and current end date
- Move last week's resolved cards to Done
Done when Every unstaffed ending assignment has a follow-up card.
-
3
WhatsApp - remind the project manager
whatsapp.com
WebRun opens WhatsApp to remind the project manager. - Message the project manager the list of assignments ending soon
- Flag who has nothing lined up next
- Keep the message to names and dates
Done when The project manager has this week's ending assignments on WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it create or end an assignment on its own?
No. WebRun only reads assignment end dates. It never creates, extends, or ends an assignment in Runn.
How far ahead does it check?
It flags assignments ending in the next 14 days, giving the project manager enough runway to line up someone's next project.
What happens once someone's staffed on something new?
It reads live assignment data each Monday, so once a person has a new assignment booked, they drop off the follow-up list.
Related templates
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