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Automated ProofHub Approved Task Handoff

When a task or proof is marked approved in ProofHub, WebRun identifies the next teammate in your workflow, schedules a follow up block on their Google Calendar, and drafts a WhatsApp heads up naming the task and the scheduled time.

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Runs on WebRun · Strict Lockdown policy

Runs automatically when a proof is approved WebRunorchestrates each step

ProofHub find newly approved tasks

Google Calendar schedule the next step

WhatsApp draft a handoff heads up

In short

How do I hand off an approved ProofHub task to the next teammate?

Approved work moves to the next teammate without a manual reassignment
A follow up slot is already on the calendar when the handoff lands
Nothing is sent to a teammate without a human review first

Built for creative teams · marketing teams · agencies · operations teams

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

WebRun signs in and gets to work

Opens app.proofhub.com in a real browser with your saved login - no setup, no API keys.
1
ProofHub - find newly approved tasks

proofhub.com

WebRun opens ProofHub to find newly approved tasks.
- Open the review queue
- Find tasks or proofs marked approved since the last check
- Capture the task, project, and the next teammate in the workflow
Done when Every newly approved task is listed with its next assignee.
2
Google Calendar - schedule the next step

calendar.google.com

WebRun opens Google Calendar to schedule the next step.
- Open the next assignee's calendar
- Schedule a follow up block to start the handed off work
- Set it for the next available working slot
Done when A follow up block exists on the next assignee's calendar for every handoff.
3
WhatsApp - draft a handoff heads up

whatsapp.com

WebRun opens WhatsApp to draft a handoff heads up.
- Draft a heads up message to the next assignee
- Name the task and the scheduled follow up
- Leave every draft unsent. WebRun never messages a teammate on its own
Done when A ready-to-send handoff draft exists for every newly approved task.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run

app.proofhub.com

ScheduleRuns automatically on this cadence

Runs automatically when a proof is approved

DeliveryHow each run's result reaches you

Handoff list · Google Calendar

OutputWhat each run produces - A list of newly approved tasks with their next assignee, a scheduled follow up, and a drafted heads up.

Text

Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.

Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST

Typed input ALLOW

Shell command BLOCK

File uploads BLOCK

Runs in a contained environment More on policies

Good to know

Questions, answered

Does it reassign the task in ProofHub itself?

It identifies who the next assignee should be from your workflow, but confirming the reassignment inside ProofHub is left to you.

Does it message the next teammate automatically?

No. It drafts a WhatsApp heads up and leaves it unsent. You review and send it yourself.

What if a task has no defined next step?

It is left out of the handoff list rather than guessing who should pick it up next.

Put this on autopilot.

Turn it on in minutes - or have our team set it up for you.

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