Automated Polar Flow Client Activity Tracking
Every Monday, WebRun opens Polar Flow, checks every coaching client's training log for the past week, posts the full activity list to your team's Slack channel, and sends you a Telegram alert about any client who hasn't synced a session in seven days or more.
How do I track which coaching clients have stopped syncing Polar Flow workouts?
WebRun checks every coaching client's training log on Polar Flow each Monday, posts the full activity list to Slack, and sends you a Telegram alert about anyone who hasn't synced a session in seven days or more, so a personal trainer can reach out before a quiet client quietly drops the program.
- Inactive clients get flagged within a week of going quiet
- The full client list is visible in one weekly Slack post
- Active clients stay off the alert without manual tracking
Built for Personal trainers · Endurance coaches · Sports performance coaches · Fitness coaching businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
flow.polar.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Polar Flow - check each client's training log
- Open the coaching dashboard on Polar Flow
- Check each client's synced training sessions for the past seven days
- Flag anyone with no synced session in that window
Done when Every client's seven day training activity has been checked.
-
2
Slack - post the activity list
slack.com
WebRun opens Slack to post the activity list. - Post the full client list to the coaching channel, sorted by days since last session
- Mark anyone under a week as active
- Mark anyone over a week for follow up
Done when The coaching channel has the current activity list for every client.
-
3
Telegram - alert on inactive clients
telegram.org
WebRun opens Telegram to alert on inactive clients. - Send an alert only about clients inactive seven days or more
- Include the client's name and their last synced session date
- Stay quiet when everyone is active
Done when You have been alerted to every inactive client, and nothing else.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun message clients directly?
No. WebRun only reads training logs and reports to you and your team. It never contacts a client on your behalf.
What counts as inactive?
Seven days with no synced session by default. You can set a shorter or longer window to match your coaching program.
What happens once a client logs a session again?
They drop off the Telegram alert on the next check and simply show as active in the Slack list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.