Automated Paychex Time Off Approval Queue
Every morning, WebRun opens Paychex, lists the time off requests still waiting on a decision, reads each employee's remaining balance and checks who else is already booked off on those dates, opens a card per request on your Trello approval queue, and sends you a WhatsApp nudge about anything close to the pay period cutoff.
How do I keep pending time off requests from sitting unapproved?
Every morning WebRun opens Paychex, lists the time off requests still waiting on a decision, and attaches each employee's remaining balance plus who else is already booked off those days. It builds a Trello approval queue sorted by how soon the leave starts and nudges you on WhatsApp, so requests are decided in a day.
- Requests are decided in a day instead of sitting for a week
- Every request arrives with the balance and the coverage already checked
- Requests near the pay period cutoff are flagged before they cause a correction
Built for people managers · HR administrators · shift schedulers · small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
paychex.comin a real browser with your saved login - no setup, no API keys. -
1
Paychex - collect the pending requests
paychex.com
WebRun opens Paychex to collect the pending requests. - Open Paychex and list the time off requests still in a pending state
- For each one, read the employee, the dates requested, the type of leave and the remaining balance
- Check who else on the same team is already booked off across those dates, and leave every request pending. WebRun never approves or declines
Done when Every pending request has its dates, balance and team coverage attached.
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2
Trello - build the approval queue
trello.com
WebRun opens Trello to build the approval queue. - Open one card per pending request with the employee, the dates, the balance and the coverage note
- Sort the queue by how soon the leave starts, so the tightest decisions sit at the top
- Close the card once the request is decided in Paychex, and record which way it went
Done when Every pending request has a card and every decided one is closed.
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3
WhatsApp - nudge you on the urgent ones
whatsapp.com
WebRun opens WhatsApp to nudge you on the urgent ones. - Send you the requests that start soon or fall close to the pay period cutoff
- Flag any request that would leave a day with no cover, or that exceeds the employee's balance
- Keep it internal. WebRun never messages the employee about their request
Done when You know which decisions cannot wait another day.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve or decline requests for me?
No. Every request stays pending in Paychex. WebRun gathers the balance and the coverage so the decision is quick, and a manager makes it.
Does it message the employee?
No. The queue and the nudge are internal to you and your managers. Any message to an employee is left for a person to send.
Does it expose anyone's pay details?
No. The card carries the leave dates, the leave type and the remaining balance only. Pay rates and payroll figures are never read out of Paychex.
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