Automated Payactiv Weekly Usage Summary
Every Monday, WebRun opens the Payactiv employer dashboard, pulls this week's earned wage access requests, flags any employee who accessed wages more than 3 times, schedules a Google Calendar reconciliation reminder ahead of the next pay run, and sends HR a WhatsApp usage summary.
How do I track weekly Payactiv earned wage access usage?
WebRun checks Payactiv every Monday for the week's earned wage access usage, flags any employee who accessed wages more than 3 times, and schedules a Google Calendar reminder to reconcile the total against the next payroll run. It sends HR a WhatsApp summary of usage and flagged employees, so a pattern of financial stress gets noticed early, not overlooked.
- Frequent access patterns get noticed the same week
- Payroll reconciliation is scheduled ahead of every pay run
- HR gets one weekly summary instead of checking the dashboard
Built for HR teams · payroll managers · employers offering earned wage access
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.payactiv.comin a real browser with your saved login - no setup, no API keys. -
1
Payactiv - check this week's earned wage access usage
payactiv.com
WebRun opens Payactiv to check this week's earned wage access usage. - Open the Payactiv employer dashboard and pull this week's earned wage access requests
- Record the total amount accessed and number of employees who used it
- Flag any employee accessing wages more than 3 times this week
Done when This week's usage is captured with high-usage employees flagged.
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2
Google Calendar - schedule a payroll reconciliation check
calendar.google.com
WebRun schedules a payroll reconciliation check in Google Calendar. - Add a payroll reconciliation reminder before the next pay run
- Note the total amount accessed that will need to reconcile against payroll
Done when A reconciliation check is scheduled ahead of the next pay run.
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3
WhatsApp - send the weekly usage summary
whatsapp.com
WebRun sends the weekly usage summary in WhatsApp. - Send the HR team a summary of total usage and any employees flagged for frequent access
- Keep the message focused on what needs attention
Done when HR has this week's usage summary in WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Why flag frequent earned wage access?
Frequent access can be a sign an employee is under financial stress, so HR gets a heads-up to check in, not to restrict access.
Will WebRun approve or send an earned wage access payout?
No. WebRun only reads usage data and reports on it. It never approves a payout, sends funds, or moves money. Every access request is handled by Payactiv itself, not WebRun.
Does this affect the next payroll run?
It schedules a reconciliation reminder ahead of payday with the total accessed, so payroll can account for it, but the actual reconciliation and payroll run stays your team's job.
Related templates
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