Automated OYO Booking Tracking
Every morning, WebRun opens your company's OYO bookings, checks every upcoming stay for traveling staff along with any change or cancellation, logs each one to Notion with the traveler and rate, and exports an updated Google Sheet every week for expense reporting.
How do I track OYO hotel bookings for expense reporting?
WebRun checks your company's OYO bookings every morning for upcoming stays, logs each one to Notion with the traveler and rate, and exports a weekly Google Sheet totaled by traveler, so expense reporting always has a current, reconciled record of budget hotel spend.
- Bookings are logged the same morning they're made
- Finance gets a totaled weekly export instead of raw receipts
- Canceled stays are marked automatically so nobody double counts spend
Built for Corporate travel administrators · Finance and expense teams · Travel management companies · Small business operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.oyorooms.comin a real browser with your saved login - no setup, no API keys. -
1
OYO - check upcoming stays
- Open the bookings dashboard on OYO
- List every upcoming stay with traveler, property, and rate
- Note any change or cancellation since the last check
Done when Every upcoming stay has its current details captured.
-
2
Notion - log each booking
notion.so
WebRun opens Notion to log each booking. - Open the travel bookings database
- Add a page for each new stay with traveler, property, and rate
- Update the status for any stay that changed or was canceled
Done when The database reflects every current stay and its status.
-
3
Google Sheets - export the weekly summary
google.com
WebRun opens Google Sheets to export the weekly summary. - Once a week, pull the current Notion database into the export sheet
- Total the rates by traveler and by week
- Leave the sheet ready for expense reporting
Done when The weekly export sheet is current and ready to share.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun book or cancel stays for travelers?
No. WebRun only reads existing bookings on the company account. Booking, changing, or canceling a stay is always done by a person.
How current is the Notion log?
It is updated every morning, so new bookings, rate changes, and cancellations show up the same day they happen on OYO.
Can I hand the sheet straight to finance?
Yes. The weekly export is totaled by traveler and week so it's ready for expense reporting without extra formatting.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.