Automated Outschool Class Booking Handoff
Every hour, WebRun opens Outschool, checks for new class bookings, drafts a WhatsApp prep handoff for your teaching assistant listing the roster and materials needed, and adds the class to Google Calendar.
How do I hand off new Outschool class prep to my assistant?
WebRun checks Outschool for new class bookings every hour and drafts a WhatsApp prep handoff for your teaching assistant with the roster, session details, and any learner accommodations. It also adds the class to Google Calendar with a reminder, so every booking arrives prepped instead of caught last minute.
- Every new booking gets a prep handoff within the hour
- Learner accommodations are never missed in the handoff
- Classes are added to the calendar with a reminder automatically
Built for Outschool teachers · microschools · tutoring businesses · live class educators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
outschool.comin a real browser with your saved login - no setup, no API keys. -
1
Outschool - check new class bookings
- Open Outschool and check for new bookings since the last run
- Note the class, enrolled learners, and session time
- Check whether any learner needs an accommodation noted on their profile
Done when Every new booking since the last run has been checked.
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2
WhatsApp - draft the prep handoff
whatsapp.com
WebRun opens WhatsApp to draft the prep handoff. - Draft a prep handoff for the teaching assistant with roster and materials needed
- Note any learner accommodations to prepare for
- Queue the draft for you to review and send. WebRun never messages the assistant or parents on its own
Done when A draft prep handoff exists for every newly booked class.
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3
Google Calendar - add the class to the calendar
calendar.google.com
WebRun opens Google Calendar to add the class to the calendar. - Add the class session to the shared teaching calendar
- Include the roster size and session length
- Set a reminder an hour before the session starts
Done when Every newly booked class is on the calendar with a reminder.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message my assistant or parents without me?
No. WebRun only drafts the WhatsApp handoff. You review and send it, nothing goes out on its own.
Does it check for learner accommodations?
Yes. It reads whatever accommodation notes are on a learner's Outschool profile so your assistant can prep accordingly.
What if a class gets cancelled after booking?
It checks live booking status each run, so a class cancelled before the next check won't get a prep handoff or calendar entry.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.