Automated Omny Studio Publish Readiness Checks
Every morning, WebRun signs in to Omny Studio, opens every episode scheduled to publish in the next three days, checks each for artwork, a title, a description, a category, and a valid publish date, opens a Trello card for each gap it finds, and pings the producer on WhatsApp when an episode is not ready.
How do I check podcast episodes are ready before they publish?
WebRun checks your Omny Studio publish queue every morning. It opens each episode scheduled for the next three days, verifies artwork, title, description, category, and audio, opens a Trello card for every gap, and pings the producer on WhatsApp about anything not ready to publish.
- Missing artwork or descriptions are caught days before publish
- Every gap becomes a dated card instead of a memory
- The producer knows each morning exactly what is ready
Built for podcast producers · radio networks · audio teams · media publishers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
omnystudio.comin a real browser with your saved login - no setup, no API keys. -
1
Omny Studio - check the publish queue
omnystudio.com
WebRun opens Omny Studio to check the publish queue. - Sign in to Omny Studio and open each programme's episode list
- Find episodes scheduled to publish in the next three days
- Check each for artwork, title, description, category, and audio attached
- Record any episode whose publish date has already passed but which is still unpublished
Done when Every upcoming episode has been checked and its gaps recorded.
-
2
Trello - card each missing item
trello.com
WebRun opens Trello to card each missing item. - Open the production board in Trello
- Create one card per episode with a gap, listing exactly what is missing
- Set the card due date to the day before the scheduled publish
- Skip any episode that already has an open card so nothing duplicates
Done when Every episode with a gap has one dated Trello card.
-
3
WhatsApp - ping the producer
whatsapp.com
WebRun opens WhatsApp to ping the producer. - Post a short readiness note to the internal production group
- Name each episode publishing soon that is not ready and what it needs
- Confirm which episodes are fully ready so the producer can stop worrying about them
- Keep the message inside the internal group you approve during setup
Done when The producer knows which upcoming episodes are ready and which are not.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish an episode for me?
No. Publishing is irreversible once an episode reaches the feed, so WebRun never presses publish, never changes a schedule, and never edits episode metadata. It reports the gaps and a producer fixes them.
Does it upload audio or artwork?
No. Uploads are blocked entirely. WebRun checks whether artwork and audio are present and names what is missing, but adding the file stays a human task.
What if an episode is already fully ready?
No card is created and the WhatsApp note simply confirms it is ready. Cards are only opened for genuine gaps, so the board never fills with noise.
Related templates
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