Chase missing lease and ownership documents per property
Every Monday, WebRun opens Petrofly, finds properties missing a lease, deed, or ownership document, drafts a request to the operator or landman for each gap, leaves every draft unsent for review, and posts the team a Slack list of which documents are still outstanding.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I collect missing lease and ownership documents per property automatically?
Every Monday, WebRun opens Petrofly, finds properties missing a lease, deed, or ownership document, and notes the operator or landman on file. It drafts a request for each gap in Gmail, leaves every draft unsent for review, and posts the team a Slack list, so title and ownership records are complete before the next distribution run.
- Missing lease and ownership files surface weekly, not at audit time
- Each request is drafted and waiting, so the team just reviews and sends
- Title records stay complete because the chase runs every week
Built for oil and gas operators · revenue accountants · land departments · upstream producers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
petrofly.comin a real browser with your saved login - no setup, no API keys. -
1
Petrofly - find properties missing documents
petrofly.com How to Automate Petrofly
WebRun opens Petrofly to find properties missing a lease or ownership document. - Open Petrofly and review each property's document checklist for the lease, deed, and ownership records
- Capture the property, the operator or landman on file, and which document is missing
- Skip any property whose documents are all attached or that was chased in the last week
Done when Every property with a missing lease or ownership document has been listed with the contact on file.
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2
Gmail - draft document requests
gmail.com How to Automate Gmail
WebRun drafts a document request for each property and leaves it unsent. - Draft a clear, on-brand request to the operator or landman listing the exact documents still needed for each property
- Include the property name and a line on where to return the files
- Save every message as a draft and leave it unsent for review
Done when A document-request draft sits ready in Gmail for every property with a missing file.
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3
Slack - report what is outstanding
slack.com How to Automate Slack
WebRun posts the week's outstanding-document list to Slack. - Post the team a short list of properties with a lease or ownership document still outstanding
- Sort by how long each document has been missing so the oldest gaps stand out
- Note that request drafts are waiting in Gmail for review
Done when The team has this week's outstanding-document list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email operators without me?
No. WebRun drafts each document request in Gmail and leaves it unsent. The team reviews every message and clicks send, so nothing reaches an operator or landman without a person approving it first.
How does it know which documents are missing?
It reads each property's document checklist in Petrofly and lists only the properties still missing a lease, deed, or ownership record. Any file already attached is dropped from the chase.
Will it chase a property that just returned its lease?
No. WebRun checks the live document status in Petrofly each run and skips any property whose files have arrived, plus any property already chased in the last week.
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