Bill every storage customer on time without manual invoicing
On the first of each month, WebRun opens Elromco, finds every active storage customer, calculates their monthly charge based on unit size and rate, creates a Stripe invoice, drafts a billing email in Gmail for team review, and posts a summary to Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically invoice storage customers every month for their moving company storage units?
WebRun opens Elromco on the first of each month, finds every active storage customer with charges due, creates a draft Stripe invoice for each, and drafts a billing email in Gmail for team review. Your team approves and sends each invoice. No customer is charged or contacted without a human reviewing the billing first.
- Every active storage unit is invoiced on the first of the month without manual effort
- Customers with overdue balances are flagged for priority follow-up before new invoices go out
- Draft invoices and emails wait for team review so no incorrect charge reaches a customer
Built for moving companies with storage · self-storage operators · moving company finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.elromco.comin a real browser with your saved login - no setup, no API keys. -
1
Elromco - find active storage customers and rates
elromco.com
WebRun opens Elromco to find active storage customers and rates. - Open Elromco and filter storage records to active units with a billing date falling this month
- Capture the customer name, email, unit size, monthly rate, and any additional charges such as insurance or climate control
- Note the move-in date to confirm the customer is due for a full monthly charge rather than a prorated amount
- Skip any unit already invoiced this billing cycle
Done when Every active storage customer due for billing this month is listed with their charges.
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2
Stripe - create monthly invoice for each customer
stripe.com How to Automate Stripe
WebRun opens Stripe to create monthly invoice for each customer. - Create a Stripe invoice for each active storage customer with the correct monthly amount
- Include line items for base storage rate plus any add-ons such as insurance or climate control
- Set the invoice due date to 7 days from today
- Leave the invoice in draft status in Stripe so it is not sent until the Gmail draft is reviewed
Done when A draft Stripe invoice exists for every active storage customer being billed this month.
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3
Gmail - draft billing email for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft billing email for review. - Draft a monthly billing email for each customer with the invoice amount and due date
- Include a direct link to the Stripe invoice payment page
- List the unit size and billing period so the customer can verify the charge
- Leave every draft in Gmail for a team member to review and send
Done when A billing email draft is ready in Gmail for every storage customer being invoiced.
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4
Slack - post billing summary to operations
slack.com How to Automate Slack
WebRun opens Slack to post billing summary to operations. - Post a monthly billing summary to the finance or operations Slack channel
- List the total number of active units, total revenue being invoiced, and number of drafts waiting in Gmail
- Flag any customer with an overdue balance from last month for priority follow-up
Done when The finance team has a Slack summary of this month's storage billing cycle.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge customers or send invoices automatically?
No. WebRun creates draft Stripe invoices and Gmail email drafts, but neither is finalized or sent until a team member reviews and approves them. No customer is charged without human sign-off.
What happens if a customer vacates their storage unit mid-month?
WebRun reads the active unit status from Elromco each run. Vacated units do not appear in the billing list, so no invoice is created for a customer who has already moved out.
Can it handle customers with multiple storage units?
Yes. WebRun creates a separate line item in the Stripe invoice for each unit and combines them into one billing email per customer so they see their full monthly storage charge in one place.
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