Automated Miro Workshop Action Item Tracking
Once a Miro workshop board is marked done, WebRun reads every sticky note, sorts decisions from action items, logs each action item to Airtable with its owner and due date, and emails attendees a summary with the tracker link.
How do I turn a Miro workshop board into tracked action items?
Once a Miro workshop board is marked done, WebRun reads every sticky note, sorts them into decisions and action items, and logs each action item to Airtable with its owner and due date. It then emails attendees a summary with the tracker link, so nothing discussed in the room gets lost after the call ends.
- Every sticky note becomes a tracked action item with an owner
- Attendees get the summary the same day the workshop ends
- Nothing decided in the room gets forgotten after the call
Built for Product teams · facilitators · agile coaches · operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
miro.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Miro - read the board's sticky notes
- Open the workshop board once it's marked done
- Read every sticky note and grouped cluster
- Identify which notes are decisions versus action items
Done when Every sticky note is captured and sorted into decisions or action items.
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2
Airtable - log each action item
airtable.com
WebRun logs each action item in Airtable. - Add a row per action item to the workshop tracker
- Include the owner named on the note and any due date mentioned
- Link back to the board
Done when Every action item is logged with an owner.
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3
Gmail - email the workshop summary
gmail.com
WebRun emails the workshop summary. - Draft a summary email of the workshop's decisions and action items
- Send it to the attendee list
- Attach the Airtable tracker link
Done when Attendees have the workshop summary and the tracker link in their inbox.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it clean up or edit the Miro board?
No. WebRun only reads the sticky notes once the board is marked done. It never rearranges, deletes, or edits anything on the board itself.
How does it know who owns an action item?
It reads the name written on or attached to each sticky note. Unassigned notes get flagged in Airtable instead of guessed at.
Who receives the summary email?
Everyone on the attendee list you give WebRun for that workshop. It's an internal summary, not sent to anyone outside the list.
Related templates
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