Automated Microsoft Project Resource Check
Every Monday, WebRun opens Microsoft Project, reads next week's tasks and the resources assigned to them, adds up the effort booked against each person's available hours, opens a Trello card for everyone over their limit, and sends the overload list to WhatsApp before the week starts.
How do I check whether my team is over-allocated next week?
Every Monday WebRun opens Microsoft Project, reads next week's tasks and who they are assigned to, and adds up the effort booked against each person's available hours. It opens a Trello card for everyone over their limit and sends the overload list to WhatsApp before the week starts.
- Work is reassigned before the week starts, not after a milestone slips
- Overloads caused by two projects at once become visible
- Spare capacity is named so work has somewhere to go
Built for project managers · delivery leads · PMO teams · professional services firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
project.microsoft.comin a real browser with your saved login - no setup, no API keys. -
1
Microsoft Project - add up next week's effort
project.microsoft.com
WebRun opens Microsoft Project to add up next week's effort. - Open Microsoft Project and go to the plans you manage
- List every task whose start and finish dates fall inside next week, with its assigned resource and effort
- Total the effort booked per person across all plans, not just within one
- Compare each total against that person's available hours and mark anyone over
Done when Every person has next week's booked effort totalled across all plans and compared to their hours.
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2
Trello - raise a card per person
trello.com
WebRun opens Trello to raise a card per person. - Open a card for each over-committed person on your delivery board
- List the tasks causing the overload with their plan, effort and dates
- Show the gap in hours so the size of the problem is obvious without opening the plan
- Never reassign or reschedule a task. The card is for the project manager to decide
Done when Everyone over their hours has a card naming the tasks that put them there.
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3
WhatsApp - send the overload list
whatsapp.com
WebRun opens WhatsApp to send the overload list. - Send the delivery group the overload list before the week starts
- Order it by the size of the gap, biggest overload first
- Include who has spare capacity next week so work has somewhere obvious to move
- Say when the week balances, so a clean week is confirmed rather than assumed
Done when The delivery group knows who is over-committed next week and who has room.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it move work off someone for me?
No. WebRun never reassigns a task, changes a date or edits a plan. It shows who is over-committed and by how much, and the project manager decides what moves.
Does it look across more than one project?
Yes. That is the point. It totals each person's booked effort across every plan you point it at, so an overload caused by two projects at once is visible.
What if someone is on leave?
Their available hours for the week are what the check measures against, so a part week or a booked absence lowers the bar and shows up as an overload sooner.
Related templates
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