Automated Megaphone Episode Preflight Checks
Every morning, WebRun opens Megaphone, reads every episode scheduled to publish in the coming days, checks each for ad markers, artwork, a description, and the right pub date, opens a Trello card for each gap, and messages you the preflight list on WhatsApp.
How do I check a scheduled podcast episode is ready before it publishes?
Every morning WebRun opens Megaphone, reads every episode scheduled to publish, and checks each one for ad markers, artwork, a description, and a correct pub date. It opens a Trello card for each gap and messages you the preflight list on WhatsApp before the drop goes live.
- No episode drops missing its ad markers or artwork
- Gaps are found the morning before publish, not after listeners notice
- Every gap arrives as a Trello card with the hours remaining
Built for podcast producers · audio teams · podcast networks · media operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
megaphone.fmin a real browser with your saved login - no setup, no API keys. -
1
Megaphone - check scheduled episodes
megaphone.fm
WebRun opens Megaphone to check scheduled episodes. - Open Megaphone and list every episode with a scheduled publish status
- For each one, check the ad markers are placed, the artwork is attached, and the description and title are filled in
- Confirm the pub date matches your release calendar and note anything set to publish within 48 hours
Done when Every scheduled episode has been checked against the preflight list.
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2
Trello - open a card per gap
trello.com
WebRun opens Trello to open a card per gap. - Open one card per incomplete episode on your production board
- List exactly what is missing and how many hours until its scheduled publish time
- Close cards for episodes that have since been completed, and skip episodes with a card already open
Done when Every incomplete scheduled episode has a card naming what is missing.
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3
WhatsApp - message you the preflight list
whatsapp.com
WebRun opens WhatsApp to message you the preflight list. - Message you the preflight list, soonest publish time first
- Say what is missing on each episode in one line
- Publish nothing and change nothing. Every fix stays with the production team
Done when You have today's preflight list on WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish or unpublish an episode?
No. WebRun reads the scheduled episode list and reports what is missing. It never publishes, unpublishes, reschedules, or edits an episode, so no drop goes out on its own.
Can it add the missing artwork or description?
No. It names the gap and opens a Trello card for it. Uploading artwork, writing a description, and placing ad markers stay with your production team.
What if an episode is fixed before the next run?
It reads the live episode state every morning, so a completed episode drops off the list and its Trello card is closed automatically.
Related templates
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