Automated Maxon License Seat Audit
Every Monday, WebRun signs in to the Maxon account portal, lists the licenses on the subscription with the seats each one holds and who is assigned to them, posts the unassigned and orphaned seats to Microsoft Teams, and warns on Telegram as the renewal date approaches.
How do I check which software seats are sitting unassigned?
WebRun signs in to the Maxon account portal every Monday and lists each license with its seats and assigned users. It posts unassigned and orphaned seats to Microsoft Teams and warns on Telegram as the renewal date nears, so a studio renews the seats it uses instead of paying for idle ones.
- Renewals are right sized instead of paying for idle seats
- Seats held by someone who left are named every week
- Nothing is reassigned, cancelled or paid for automatically
Built for studio managers · 3D and VFX studios · creative operations · IT administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.maxon.netin a real browser with your saved login - no setup, no API keys. -
1
Maxon Cinema 4D - read licenses and seat assignments
maxon.net
WebRun opens Maxon Cinema 4D to read licenses and seat assignments. - Sign in to the Maxon account portal and list the products on the subscription
- For each license, capture the seats it holds and the user assigned to each seat
- Note seats with nobody assigned, seats held by someone no longer on your roster, and the subscription renewal date
Done when Every seat is marked as assigned, unassigned or orphaned.
-
2
Microsoft Teams - post unassigned and orphaned seats
microsoft.com
WebRun opens Microsoft Teams to post unassigned and orphaned seats. - Post the seat audit to your studio channel: seats held, seats assigned and seats idle
- Name the orphaned seats so the reassignment or removal call is easy
- Keep each week's post so a seat sitting idle for months is obvious
Done when This week's seat audit is posted in Teams.
-
3
Telegram - warn as renewal approaches
telegram.org
WebRun opens Telegram to warn as renewal approaches. - Send a warning as the subscription renewal date comes inside your notice window
- Include the idle seat count so the renewal can be right sized before it bills
- Report only. WebRun never reassigns a seat, cancels a license or renews a subscription
Done when The renewal warning has been sent with the idle seat count.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reassign seats or cancel licenses?
No. WebRun reads the account portal and reports what it finds. Reassigning a seat, removing a user or changing the subscription stays a manual step in the Maxon portal.
Does it spend money or renew the subscription?
No. WebRun never renews, upgrades or pays for anything, and payment details are never entered. It only warns you before the renewal date arrives.
How does it spot a seat held by someone who left?
It compares the assigned users against the roster you give it, and flags any seat assigned to a name that is no longer on it as orphaned.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.